
Processing Receipts with Quick Books Online
Step-by-step guide to matching transactions with receipts/invoices
Processing receipts/invoices is important for two reasons: (a) to track how much we actually spend for each client or expense category vs. what we expected to spend so we can adjust future estimations; (b) to properly document expenses as business-related for tax purposes. This guide focuses on assigning tax cateogies and client names to each transaction in Quick Books.
Before processing in Quickbooks, check your receipts/invoices for a few things; if these are missing, contact the person who bought the item:
- Date
- Vendor/business name (not all receipts include this)
- Card number/owner (not all receipts include the last 4 digits of the credit card)
- Client name or DRS account (e.g., Tools, Repair & Maintenance)
- whether sales tax was included (if not, enter purchase in Use Taxes spreadsheet on GDrive):






That's it!