Access Student Services Records & Reports in PowerSchool

Learn how to access student services records, document attachments, custom snapshot fields, support plans, and sqlReports in PowerSchool Admin.

August 25, 2026 By Cindy Warner-Dobrowski

Find student services records, manage student plans, and run division-wide student services reports in PowerSchool Admin.

This guide applies to Student Services staff, case managers, Learning Resource (LR) teachers, counselors, school psychologists, and school administrators managing student support records and reporting.

Access Student Document Attachments

All historical records previously stored in PowerSchool Special Programs—such as consent forms, prior student plans, EAL placement forms, and WIDA test results—are archived in the student's document attachments.

Type the student name or search code into the search bar on the PowerSchool Start Page.

Step #2: Click the student name from the search results to open their record. — Click the student name from the search results to open their record.

Step #3: Click Document Attachments in the left navigation sidebar. — Click **Document Attachments** in the left navigation sidebar.

Step #4: Click the Student Services category tab to filter for student services documents. — Click the **Student Services** category tab to filter for student services documents.

Attachments can be published selectively to the Admin Portal, Teacher Portal, Student Portal, or Parent Portal. For automated shared files, clicking the student files link takes you directly to the student's Google Drive folder, whose permissions update automatically based on PowerSchool enrollment rosters.

Navigate the Student Snapshot

The Student Snapshot serves as the central record for all active support services. The data entered here populates the school admissions dashboard and downstream reporting.

Step #5: Click ISKL Custom Screens in the left navigation menu. — Click **ISKL Custom Screens** in the left navigation menu.

Step #6: Click Student Snapshot under the Student Services section. — Click **Student Snapshot** under the Student Services section.

Step #7: Click the English as an Additional Language (EAL) accordion header to view EAL support details and recent WIDA test scores. — Click the **English as an Additional Language (EAL)** accordion header to view EAL support details and recent WIDA test scores.

Step #8: Click the Beyond Tier 1 - MTSS (LR and/or Counseling Support) section header to view assigned case managers and support levels. — Click the **Beyond Tier 1 - MTSS (LR and/or Counseling Support)** section header to view assigned case managers and support levels.

Step #9: The Other Relevant Information field may be used to enter informal support history from previous school years. — The **Other Relevant Information** field may be used to enter informal support history from previous school years.

Step #10: The Tier 1 Strategies field is used to enter classroom strategies that general education teachers should know. — The **Tier 1 Strategies** field is used to enter classroom strategies that general education teachers should know.

Step #11: Click the Speech/Language Services section to view recorded speech and language therapy details. — Click the **Speech/Language Services** section to view recorded speech and language therapy details.

Step #12: Click the Accommodations accordion section to review active accommodations pulled directly from accommodation plans and SSPs. — Click the **Accommodations** accordion section to review active accommodations pulled directly from accommodation plans and SSPs.

The SSP module is new and being used for the first time as of August 2026. Accommodations from SSPs will not all be finalized until October 2026.

Step #13: Click the Documentation section to review educational psychologist evaluations. This data is used in a report to track upcoming re-evaluations. — Click the **Documentation** section to review educational psychologist evaluations. This data is used in a report to track upcoming re-evaluations.

Step #14: Click External Service 1 to log external providers, occupational therapy, counseling partnerships, and consent-to-exchange status. — Click **External Service 1** to log external providers, occupational therapy, counseling partnerships, and consent-to-exchange status.

Manage Student Support and Learning Plans

PowerSchool provides distinct modules for different levels of student documentation:

Plan Type	Purpose	Key Components
Accommodation Plan (AP)	Outlines classroom and assessment accommodations	Barriers to learning, formal diagnosis status, accommodations checklist, parent signature status
Student Support Plan (SSP)	Manages multi-tiered support with active goals	AP components plus goals, progress tracking notes, and parent signatures
Student Learning Plan (SLP)	Tracks targeted academic or behavioral interventions	Intervention focus, baseline data, SMART goals, progress notes, and SST escalation status
Forms & Letters	Manages official communications and authorizations	Digital consent forms, release forms, and parent portal signing

Create or Update Accommodation Plans

Step #15: Click ISKL Custom Screens in the left sidebar. — Click **ISKL Custom Screens** in the left sidebar.

Step #16: Click Accommodation Plans under Student Services. — Click **Accommodation Plans** under Student Services.

Step #17: Click Create New Accommodation Plan. — Click **Create New Accommodation Plan**.

Step #18: Click the Main Barrier to Learning dropdown menu to select the primary learning barrier identified by assessment data. — Click the **Main Barrier to Learning** dropdown menu to select the primary learning barrier identified by assessment data.

Step #19: Click the Formal diagnosis dropdown menu to specify whether the student holds an official external diagnosis. — Click the **Formal diagnosis** dropdown menu to specify whether the student holds an official external diagnosis.

Step #20: Click the Provisions and Accommodations tab to select specific classroom and testing accommodations. — Click the **Provisions and Accommodations** tab to select specific classroom and testing accommodations.

Step #21: Click the Parent Meeting & Signature tab to log meeting details and review parent signature status. — Click the **Parent Meeting & Signature** tab to log meeting details and review parent signature status.

Click the Student Data and Profile tab.

Step #23: Click the Is this AP active? checkbox to publish the plan to the Parent Portal for review and digital signature. — Click the **Is this AP active?** checkbox to publish the plan to the Parent Portal for review and digital signature.

Review Student Support Plans and Learning Plans

Step #24: Click ISKL Custom Screens in the left sidebar. — Click **ISKL Custom Screens** in the left sidebar.

Step #25: Click Student Support Plans. — Click **Student Support Plans**.

Step #26: Click View/Edit Plan next to the student's existing plan. — Click **View/Edit Plan** next to the student's existing plan.

Step #27: Click the Goal 1 tab to view or input ongoing progress notes viewable by parents. — Click the **Goal 1** tab to view or input ongoing progress notes viewable by parents.

Step #28: Click ISKL Custom Screens in the sidebar. — Click **ISKL Custom Screens** in the sidebar.

Step #29: Click Student Learning Plans. — Click **Student Learning Plans**.

Step #30: Click Printable Version to generate a printable summary of intervention goals, baseline metrics, and next steps. — Click **Printable Version** to generate a printable summary of intervention goals, baseline metrics, and next steps.

Manage Conditional Enrollment Flags

Click the expand arrow next to Student Profile in the left navigation sidebar.

Step #32: Click Other Info under Student Details. — Click **Other Info** under Student Details.

Step #33: Click the Conditional Enrollment checkbox to enable or update conditional enrollment flags. — Click the **Conditional Enrollment** checkbox to enable or update conditional enrollment flags.

Run Student Services Reports via sqlReports

Step #34: Click Student Search in the header to return to the main navigation menu. — Click **Student Search** in the header to return to the main navigation menu.

Step #35: Click Data and Reporting in the left sidebar. — Click **Data and Reporting** in the left sidebar.

Step #36: Click Reports. — Click **Reports**.

Step #37: Click sqlReports. — Click **sqlReports**.

Step #38: Click Student Services Team to expand available reports. — Click **Student Services Team** to expand available reports.

Step #39: Click Beyond Tier 1 Support. — Click **Beyond Tier 1 Support**.

Step #40: Click the School dropdown menu and select your school division (e.g., ISKL - Elementary School). — Click the **School** dropdown menu and select your school division (e.g., **ISKL - Elementary School**).

Step #41: Click the Case Manager dropdown menu and leave it blank to pull all division records, then submit the query. — Click the **Case Manager** dropdown menu and leave it blank to pull all division records, then submit the query.

Available Student Services Reports

Report Name	Description and Use Case
Beyond Tier 1 Support	Lists students receiving academic, social-emotional, behavioral, speech, or high-ability support.
EAL Support	Displays enrolled students receiving EAL services along with their support levels.
Early Childhood Intervention	Tracks early intervention plans for prep students.
Ed Psych Evals	Identifies students due for psychological and educational re-evaluations.
Accommodations Assessment	Summarizes approved assessment accommodations for exam proctoring schedules.
Student Signature AP or SSP	Tracks which APs and SSPs have been signed or remain active/inactive.
Speech and Language Services	Summarizes speech and language caseloads and service schedules.
Combo Report	Aggregates multi-department student services fields for comprehensive data analysis.
Predicted Levels	Forecasts upcoming year support needs for class placement and admissions planning.
Student Test Scores	Displays historical and current WIDA proficiency scores.
Students with Conditional Enrollment	Lists students flagged with conditional enrollment status.
Students with Confidential Files	Identifies student records with restricted or confidential documentation.

Q: When do Student Support Plans (SSPs) become active for the school year?

A: Accommodation Plans remain active during the start-of-year transition, while finalized Student Support Plans (SSPs) typically become active in October following parent-teacher conferences.

Q: How do parents sign accommodation and support plans?

A: Once a plan is marked active by the case manager, it appears in the PowerSchool Parent Portal where parents can review and digitally sign it similarly to a field trip permission form.

Q: How are permissions updated for student Google Drive folders?

A: Student Google Drive folders are automatically created and updated daily based on active PowerSchool class and section enrollments without requiring manual permission adjustments.

Q: Does a student need a formal diagnosis to record a main barrier to learning?

A: No, a formal diagnosis is not required to select a main barrier to learning, but the selection must be supported by robust assessment data and evidence.

Term	Definition
Student Snapshot	A centralized custom screen in PowerSchool used to record active support services, accommodations, and reporting flags.
Accommodation Plan (AP)	A formal plan documenting specific instructional and assessment accommodations for a student.
Student Support Plan (SSP)	A comprehensive tiered support plan featuring individualized SMART goals, accommodations, and periodic progress notes.
Student Learning Plan (SLP)	A targeted short-term intervention plan capturing baseline metrics, intervention strategies, and SST referral steps.
MTSS	Multi-Tiered System of Supports, an instructional framework providing targeted tiers of academic and behavioral intervention.
WIDA	An English language proficiency assessment framework used to monitor language acquisition and determine EAL support tiers.
sqlReports	A PowerSchool reporting module used to generate customized divisional queries and compliance lists.