Add a Student and Guardian in Edusua SMS

Learn how to register a new student, assign their details, and create a linked guardian profile in the Edusua SMS web application.

October 6, 2026 By Antwi Thomas

Made with Glitter AI

Purpose

This guide details the procedure for registering a new student profile and creating an associated guardian account in the Edusua SMS web application. Following these steps ensures student records are properly populated with biographical details and guardian portal credentials are configured upon creation.

Scope

This procedure applies to school administrators, registrars, and administrative staff who manage student enrollment in Edusua SMS. It covers student personal details, class assignment, and linked guardian record creation. Initial school-wide system setup and bulk student data imports are out of scope.

Open Student Registration

Step #1: Click Students in the sidebar navigation. — Click **Students** in the sidebar navigation.

Step #2: Click Add Student. — Click **Add Student**.

Enter Student Details

Step #1: Type the student's name into the Full Name field. — Type the student's name into the **Full Name** field.

Step #2: Click the Gender dropdown and select Female. — Click the **Gender** dropdown and select **Female**.

Step #3: Click the date of birth calendar and select the student's birth date. — Click the date of birth calendar and select the student's birth date.

Step #4: Click the Select class dropdown and choose the student's class. — Click the **Select class** dropdown and choose the student's class.

Add Guardian Details and Save

Step #1: Click + Create new to add a guardian. — Click **+ Create new** to add a guardian.

Step #2: Type the guardian's name into the Full Name field. — Type the guardian's name into the **Full Name** field.

Step #3: Type the contact number into the Phone field. — Type the contact number into the **Phone** field.

Step #4: Click the Relation dropdown and select Father. — Click the **Relation** dropdown and select **Father**.

Step #5: Type the guardian's email address into the Email field. — Type the guardian's email address into the **Email** field.

Step #6: Click the Create guardian portal login (they can view their child's progress) checkbox. — Click the **Create guardian portal login (they can view their child's progress)** checkbox.

FAQ

Q: Does the guardian receive login credentials immediately?

A: Yes, checking the portal login option creates a guardian account linked to the student record so they can monitor student progress.

Q: Can an existing guardian be linked instead of creating a new one?

A: Yes, you can select an existing guardian record from the guardian field rather than choosing the option to create a new one.

Glossary

Term	Definition
Guardian Portal	An online portal access point enabling parents and guardians to track their child's attendance and academic progress.
Edusua SMS	The school management system application used for managing student profiles, enrollment, and guardian records.

Purpose

Scope

Add Guardian Details and Save

FAQ

Q: Does the guardian receive login credentials immediately?

A: Yes, checking the portal login option creates a guardian account linked to the student record so they can monitor student progress.

Q: Can an existing guardian be linked instead of creating a new one?

A: Yes, you can select an existing guardian record from the guardian field rather than choosing the option to create a new one.

Term

Definition

Guardian Portal

An online portal access point enabling parents and guardians to track their child's attendance and academic progress.

Edusua SMS

The school management system application used for managing student profiles, enrollment, and guardian records.