AP: Enter Ramp Bills in Sage Intacct

Learn how to export receipt details from Ramp and enter them as accounts payable bills in Sage Intacct.

September 25, 2026 By Autumn Bowman

Purpose

This guide explains how to extract transaction receipts from Ramp and manually record corresponding bills within Sage Intacct. Following this procedure ensures that all corporate card expenditures are accurately accounted for and supported by digital receipt attachments in accounts payable.

Scope

This process applies to finance and accounting team members responsible for reconciling corporate card transactions and entering bills into Sage Intacct. It covers downloading receipts from the Ramp web application and populating the bill entry form in Sage Intacct through submission. Automated bank feeds and direct API integrations between Ramp and Sage Intacct are outside the scope of this manual workflow.

Export the Receipt from Ramp

Retrieve the transaction receipt and note the relevant payment details before entering the bill.

Step #1: Download the receipt from the Ramp transaction details screen. — Download the receipt from the Ramp transaction details screen.

Create the Bill in Sage Intacct

Step #2: Select the appropriate vendor from the Vendor dropdown list in the Bill form. — Select the appropriate vendor from the **Vendor** dropdown list in the Bill form.

Step #5: Select the general ledger expense account from the Account dropdown list in the line items section. — Select the general ledger expense account from the **Account** dropdown list in the line items section.

Step #6: Attach and verify the downloaded Ramp receipt file in the Attachment field of the Bill form. — Attach and verify the downloaded Ramp receipt file in the **Attachment** field of the Bill form.

Step #7: Click Submit and New to save the bill and immediately open a blank form for the next transaction. — Click **Submit and New** to save the bill and immediately open a blank form for the next transaction.

FAQ

Q: What should I use as the reference number when entering a Ramp transaction?

A: Use the transaction or receipt identification number provided by Ramp to ensure cross-system traceability.

Q: Why should I click Submit and New instead of standard Save or Submit?

A: Clicking Submit and New posts the completed bill directly to accounts payable and immediately clears the form so you can process consecutive receipts without returning to the main menu.

Glossary

Term	Definition
Ramp	A corporate card and spend management platform used to track employee expenses and receipts.
Sage Intacct	A cloud-based financial management and enterprise resource planning (ERP) system.
Reference number	An alphanumeric code, such as an invoice or transaction ID, assigned to identify an individual bill.

Scope

Create the Bill in Sage Intacct

FAQ

Q: What should I use as the reference number when entering a Ramp transaction?

A: Use the transaction or receipt identification number provided by Ramp to ensure cross-system traceability.

Q: Why should I click Submit and New instead of standard Save or Submit?

A: Clicking Submit and New posts the completed bill directly to accounts payable and immediately clears the form so you can process consecutive receipts without returning to the main menu.

Glossary

Term

Definition

Ramp

A corporate card and spend management platform used to track employee expenses and receipts.

Sage Intacct

A cloud-based financial management and enterprise resource planning (ERP) system.

Reference number

An alphanumeric code, such as an invoice or transaction ID, assigned to identify an individual bill.