AP: Selecting and Processing Check Run

Learn how to review vendor aging, filter bills, and process weekly EFT payment batches in Sage Intacct.

September 25, 2026 By Autumn Bowman

Purpose

This procedure walks through conducting a weekly payment run in Sage Intacct Accounts Payable. The goal is to review vendor aging balances, select and filter approved invoices for payment, and submit the payment batch to the outbox so it advances to the manager approval queue.

Scope

This guide applies to Accounts Payable specialists responsible for weekly check and EFT payment disbursements. It covers generating vendor aging reports, creating payment batches, and submitting requests within Sage Intacct. Managerial invoice review and final payment authorization are out of scope.

Review Vendor Aging

Step #1: Click Accounts Payable in the main navigation menu. — Click **Accounts Payable** in the main navigation menu.

Step #2: Click Vendor Aging Report from the dropdown menu. — Click **Vendor Aging Report** from the dropdown menu.

Step #3: Click View to generate and review the outstanding items. — Click **View** to generate and review the outstanding items.

Print or review the report to identify the invoices eligible for payment this cycle.

Select and Filter Bills for Payment

Step #1: Click Accounts Payable in the top navigation bar. — Click **Accounts Payable** in the top navigation bar.

Step #2: Click Pay Bills from the menu options. — Click **Pay Bills** from the menu options.

Step #3: Select the vendor range for the vendor being paid. — Select the vendor range for the vendor being paid.

Step #4: Select the payment method as Record transfer. — Select the payment method as **Record transfer**.

Use this option when processing EFT payments.

Step #5: Select the Payment request method. — Select the **Payment request method**.

Step #6: Click Apply filter. — Click **Apply filter**.

Step #7: Select Invoices to add to outbox — Select Invoices to add to outbox

If you are paying multiple invoices for a single vendor and require a consolidated payment, select Merge Requests Into One Per Vendor and verify that the payment date matches the scheduled run.

Submit the Payment Batch

Step #1: Click Go to outbox. — Click **Go to outbox**.

Step #2: Select the payment batch matching your EFT run. — Select the payment batch matching your EFT run.

Step #3: Click Pay to process the batch. — Click **Pay** to process the batch.

This moves the payment into the awaiting approval status. Notify the manager to review and authorize the payment.

FAQ

Q: What should I do if the vendor invoices do not display after selecting the payment criteria?

A: Click the Apply Filter button to force the Pay Bills screen to refresh and populate the invoice list.

Q: How can multiple invoices be combined into a single disbursement?

A: Select the option to Merge Requests Into One Per Vendor before sending the batch to the outbox.

Q: What happens after clicking Pay in the outbox?

A: The batch transitions to the awaiting approval process, requiring notification to the manager for review and final sign-off.

Glossary

Term	Definition
Vendor Aging Report	A Sage Intacct accounts payable report listing outstanding vendor invoices categorized by due date intervals.
Record Transfer	A payment method in Sage Intacct used to document EFT or electronic bank disbursements.
Outbox	The temporary queue in Sage Intacct holding prepared bill payments awaiting final batch release or processing.