WMS : OUTBOUND PICKING AND INVOICING

© LLAMA LOGISOL PVT LTD 2025. All rights reserved. This document and the WMS software described herein are proprietary products of © LLAMA LOGISOL PVT LTD and are protected by copyright law. No part of this document or software may be reproduced, transmitted, or used in any form or by any means without prior written permission from © LLAMA LOGISOL PVT LTD 2025.

20 May 2025 By Shipsy

Outbound Flow: Picklist Generation (Web) to Picking Completion (Mobile)

Picklist Generation
a. Go to Sales → Open Orders
b. Select one or more Sales Orders ready for dispatch
c. Click on Generate Picklist
i. Choose LPN-Based Picking for the Orders picked into LPNs.
Review & Confirm Picklist
a. Navigate to Outbound → Confirm Picklist
b. Review the generated picklists, which includes Picker details if picking is in progress.
c. Picklists can also be confirmed in the Web UI by clicking the picklist and adding the picked quantity. We show mobile picking.
Mobile Picking Process
a. On the WMS handheld device, login with registered username and passoword. Open the PICKLIST module
b. Scan a destination LPN for the Picklist ID assigned as a task. New LPNs can be added when needed.
c. For each SKU in the picklist:
ii. Scan the Location
iii. Scan the SKU ( or can directly enter quantity by visual SKU validation)
iv. Enter the Picked Quantity
v. Click COMPLETE
d. Repeat the above steps for all items in the picklist
Picking Completion Confirmation
a. Once all items are picked, return to Web UI → Outbound → Confirm Picklist
i. The picklist (e.g., Picklist #1287) will no longer be visible, indicating that picking is complete
b. Navigate to Customer Invoices - explained in a new document.
i. Proceed to create the invoice for the picked quantity

Step #1: Navigate to "Orders" to create Picklists. — Navigate to "**Orders**" to create Picklists.

Step #2: Choose all the Orders for which Picklist is to be created. Here we just choose one. — Choose all the Orders for which Picklist is to be created. Here we just choose one.

Step #3: Click on "+ Generate Picklist" — Click on "**+ Generate Picklist**"

Step #4: Choose "LPN Based Picklist" since we picks the items into LPNs. — Choose "**LPN Based Picklist**" since we picks the items into LPNs.

Step #5: Navigate to "Confirm Picklist" to see all the picklists created. — Navigate to "**Confirm Picklist**" to see all the picklists created.

Step #6: If a picklist is being picked, the picker name can be seen here. By hovering over the right end of the picklist, "Release Picker" can be clicked to stop that picker from continuing with that picklist. — If a picklist is being picked, the picker name can be seen here. By hovering over the right end of the picklist, "**Release Picker**" can be clicked to stop that picker from continuing with that picklist.

If necessary, picklist can be confirmed in Web UI. Click on the Picklist, add picked quantity and confirm.

MOBILE PICKING FLOW

Step #7: Log into the Mobile App with registered Username and Password. Click on "PICKLIST" to start tasks accessible to the user. — Log into the Mobile App with registered Username and Password. Click on "**PICKLIST**" to start tasks accessible to the user.

Step #8: Click on "START" for the picklist id is "1287". — Click on "**START**" for the picklist id is "**1287**".

Step #9: Click on the Scanner icon to scan the LPN barcode. LPN will be scanned for a single picklist at the beginning and new LPNs can be added when needed. — Click on the Scanner icon to scan the **LPN barcode**. LPN will be scanned for a single picklist at the beginning and new LPNs can be added when needed.

Step #10: Scan the Location using the Scanner icon, for each SKU. — Scan the **Location** using the Scanner icon, for each SKU.

Step #11: Scan the SKU code which increments the Quantity upon each scan. — Scan the **SKU code** which increments the Quantity upon each scan.

Step #12: For a larger quantity, count and enter the quantity here. — For a larger quantity, count and **enter the quantity** here.

Step #13: Click on "COMPLETE" if picking is done. — Click on "**COMPLETE**" if picking is done.

For each SKU in the picklist, follow these steps:

Scan the location
Scan the SKU
Enter the picked quantity
Click COMPLETE to confirm the pick

Step #14: After the last SKU in the Picklist, we can — After the last SKU in the Picklist, we can

Step #15: confirm the Drop location which is by default "PRE_INVOICE_DFLT" location. — **confirm** the **Drop** location which is by default "PRE_INVOICE_DFLT" location.

Step #16: Click on "FINISH" to finish this picklist task. — Click on "**FINISH**" to finish this picklist task.

Adding a New LPN During Picking

Step #17: If the current picking LPN capacity is full and a new LPN is to be used, click here on the LPN box icon. — If the current picking LPN capacity is full and a new LPN is to be used, click here on the **LPN box icon**.

Step #18: Click yes if new LPN needed. Then scan new LPN and continue picking. — Click yes if new LPN needed. Then scan new LPN and continue picking.

© LLAMA LOGISOL PVT LTD 2025. All rights reserved. This document and the WMS software described herein are proprietary products of © LLAMA LOGISOL PVT LTD and are protected by copyright law. No part of this document or software may be reproduced, transmitted, or used in any form or by any means without prior written permission from © LLAMA LOGISOL PVT LTD 2025.

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REPACKING AND INVOICING

🧭 Invoice Screen – User Navigation Guide
WMS Invoice Module

Access Invoice Screen
a. Press Alt+I to open the Invoice Screen or click on Generate Invoice
b. Navigation: Outbound -> Customer Invoices -> Processed Orders -> Actions -> Generate Invoice
Scan LPN : Cursor auto-focuses on "Scan Source LPN" field
a. Use scanner to input LPN barcode
b. If valid, LPN items load instantly
c. Left panel shows counters:
i. Scanned Qty: X/Y items scanned
ii. Scanned SKUs: X/Y unique SKUs done
iii. Orders Completed: X/Y orders fulfilled
Scan SKUs
a. Scan SKU barcodes from within LPN
b. Valid scans update item list and counters
c. Invalid scans trigger error alert
Color Indicators
a. 🟦 Blue: Pending SKUs to be packed of the current Order
b. 🟨 Yellow: Partially scanned SKU
c. 🟩 Green: Fully scanned SKU - Once SKUs are scanned (🟩 Green), items are assumed manually packed
View SKU & Order Details : The SKU that is being packed manually is shown in focus.
a. Each SKU shows: image, code, batch, expiry, qty
b. Order info auto-displays: order no., type, staging zone
Confirm Invoice
b. Enter any required custom fields (if configured) : Upon clicking
c. Click on "Generate"
d. System generates invoice and resets screen
Invoice History (Optional)
a. Click History icon to view past invoices

Navigate to the "Customer Invoices".

Step #19: Click on "Customer Invoices" — Click on "Customer Invoices"

Step #20: Click on "Actions" — Click on "**Actions**"

Step #21: Click on "Generate Invoice" — Click on "**Generate Invoice**"

Step #22: Scan the source LPN that is to be invoiced. — Scan the **source LPN** that is to be invoiced.

Step #23: Scan the SKUs from the right side panel all belonging to a single order. — **Scan** the **SKU**s from the right side panel all belonging to a single order.

Step #24: After scanning an SKU, its batch details appear below in focus view. — After scanning an SKU, its batch details appear below in focus view.

Since pending quantity for the scanned SKU "RL-TB-1001" is not zero it is shown in yellow.
Either scan each quantity or enter the SKU quantity.

Step #25: Scan next SKU "RL-TB-1002" — Scan next SKU "**RL-TB-1002**"

Step #26: Add the quantity scanned of the current SKU. — Add the **quantity** scanned of the current SKU.

Continue scanning SKUs and updating the Packed Quantity until:
i. All Task Counters on the left panel show full completion
ii. All SKUs appear as 🟩 

Green on the right panel, indicating every item is fully packed

Step #27: Once all the items are scanned click on "Generate" to generate invoice. — Once all the items are scanned click on "**Generate**" to generate invoice.

If any mandatory invoice inputs are configured, they will appear in a pop-up screen after clicking the

 Generate button. Fill in the required fields to successfully create the invoice.

Step #28: Fill the mandatory fields, which can be configured as needed. Click "Generate" — Fill the mandatory fields, which can be configured as needed. Click "**Generate**"

Step #29: The created Invoice can be printed as configured. — The created Invoice can be printed as configured.

Step #30: The screen will be cleared for scanning the next source LPN. — The screen will be cleared for scanning the next source LPN.

Step #31: Click on "Invoices". ( Outbound -> Customer Invoice -> Invoices ) — Click on "**Invoices**". ( Outbound -> Customer Invoice -> Invoices )

Step #32: The invoice we just created can be viewed here. — The invoice we just created can be viewed here.

© LLAMA LOGISOL PVT LTD 2025. All rights reserved. This document and the WMS software described herein are proprietary products of © LLAMA LOGISOL PVT LTD and are protected by copyright law. No part of this document or software may be reproduced, transmitted, or used in any form or by any means without prior written permission from © LLAMA LOGISOL PVT LTD 2025.