Complete Guide to Using DictaMail

Learn how to install and use Dicta Mail, a Chrome extension for managing emails in Outlook and Gmail. This guide covers installation, account setup, and features like assistant compose and reply generation.

01 Apr 2025 By Noah Delophont

DictaMail is a Chrome extension that enhances email productivity in both Outlook and Gmail. This guide walks you step-by-step through the installation, account setup, and essential features of DictaMail so you can get started efficiently.

First, let's install the extension.

Use the Chrome Web Store to search for "DictaMail" or click the direct link. On the extension page, click the “Add to Chrome” button to start the installation.

Step #1: Click on "Add to Chrome" — Click on "Add to Chrome"

A pop-up will appear asking if you want to proceed. Click “Continue” to confirm and allow the installation to move forward.

Step #2: Click on "Continue to install" — Click on "Continue to install"

Another Chrome dialog will appear asking for required permissions. Click “Add Extension” to finalize the process.

Step #3: Click on "Add extension" — Click on "Add extension"

After installation, the DictaMail icon will appear in your Chrome toolbar, indicating the extension has been successfully added.

Once the extension is installed, a page will open asking you to sign in to Dicta Mail.

Step #4: Click on "Sign In | Create Account" — Click on "Sign In | Create Account"

On the newly opened tab, click "Sign In" if you already have an account, or "Create Account" to get started.

Step #5: If you are a new user, click on "Register" — If you are a new user, click on "Register"

Step #6: Fill the form with the proper informations: email, password, firstname and lastname. — Fill the form with the proper informations: email, password, firstname and lastname.

Choose the email that will be used for the DictaMail account. You can use any email for this, whether or not it's the one you'll use to generate emails with DictaMail. It's just for billing purposes. One DictaMail account can be used with several emails and emails providers.

If you already have an account, log in. In this case, we will register. Fill in the required information. Make sure to read and agree to the terms and conditions, then click "I'm not a robot." Finally, click "register." Your account will then be registered.

Step #7: Fill your email — Fill your email

Step #8: Choose a password — Choose a password

Step #9: Confirm your password — Confirm your password

Step #10: Fill your Firstname and Lastname (optional) — Fill your Firstname and Lastname (optional)

Step #11: Agree to the Terms & Conditions. — Agree to the Terms & Conditions.

Step #12: Verify that you are not a robot. — Verify that you are not a robot.

Then, finalize your registration by clicking on register.

Step #13: Click on "Register" — Click on "Register"

Then, the settings page of the extension opens where you can see the information about usage and your plan.

We will return to the settings page later.

How do you use DictMail? Go to your email provider (web version).

We'll start with Outlook. Once there, you have several options. You can compose a new email by clicking the assistant compose button.

Step #15: Click on "Assistant Compose" — Click on "Assistant Compose"

Enter the instructions that DIctaMail need to take into account when redacting the email, as you would with a secretary.

Step #16: Click on "Enter your instructions here" — Click on "Enter your instructions here"

For instance, in the screenshot below if you want to send a cold email to explore a partnership with an AI agency. Once you have added all of the instructions, you can generate the reply.

Step #17: Click on "Generate" — Click on "Generate"

The answer is then being generated. Once the answer has been generated, you can edit it directly by putting the cursor in the text.

Step #18: Click in the text area to edit the text manually. — Click in the text area to edit the text manually.

Step #19: Edit the text. — Edit the text.

Step #22: Update the email by adding new instuctions in the "Enter new instructions to edit the generated email" field — Update the email by adding new instuctions in the "Enter new instructions to edit the generated email" field

Step #23: Click on "Edit Email" to edit the displayed email with the new instructions given — Click on "Edit Email" to edit the displayed email with the new instructions given

Step #24: Click on "Apply" when you are satisfied with the text — Click on "Apply" when you are satisfied with the text

Select the conversation and find the assistant reply button. Then, provide your instructions for the message to be generated.

Step #25: Click on "Welcome to DictaMail" — Click on "Welcome to DictaMail"

Step #26: Click on "Assistant Reply" — Click on "Assistant Reply"

Step #27: Click on "here" — Click on "here"

Step #28: Click on "Generate" — Click on "Generate"

You can then click on "Apply" to implement it, just like before.

Step #29: Click on "Apply" — Click on "Apply"

To access the settings page in Outlook on the web: Open Chrome and click on the extension icon.

Then, find DictaMail in the extension list. You can also pin it by clicking on "Pin."

Step #32: Click on "DictaMail" — Click on "DictaMail"

If you use Gmail as your email provider, you will find the assistant compose button here. It will ask for access to your emails, but you can choose not to grant it by configuring the fallback mode in settings.
To prevent DictaMail from accessing emails, go to Settings and activate Fallback Mode.

Read the notice; it's very important. Then click on "Enable." After that, return to Gmail and reload the page.

Click on "Assistant Compose" again. Then, you can request to generate a reply. You can edit it as much as you like and even add notes directly if you wish.

Once you're satisfied, you can apply it.

To generate a reply without fallback mode, click on "Continue with Gmail."

Once you click on the image, you can select "Open Settings Page" to access the settings. This will take you back to the settings page.

Step #33: Click on "* Open Settings Page" — Click on "* Open Settings Page"

It will open, loading a page where you need to choose an account. Then click on "Continue" to sign in to dictML. Make sure to check "View your email messages and settings." Once done, you can write instructions again.

Step #34: Click on "Assistant Compose" — Click on "Assistant Compose"

To generate a message from an existing conversation, click on the conversation. Find the assistant reply button, provide your instructions, and click on generate reply.

Step #35: Click on "Configure fallback mode in" — Click on "Configure fallback mode in"

Then, click on "Continue."

Step #36: Click on "Settings" — Click on "Settings"

Then, you can continue signing in to dictML. Make sure to check your email messages and settings.

Step #38: Click on "Enable" — Click on "Enable"

Step #39: Click on "1 ) - noah.delophont@g x" — Click on "1 ) - noah.delophont@g x"

Once created, you can write instructions again. You can also edit it if needed or click play to apply it to the conversation.

Step #41: Click on "Assistant Compose" — Click on "Assistant Compose"

Step #42: Click on "Enter your instructions here" — Click on "Enter your instructions here"

Type "cold email sale fridges"

Step #44: Click on "Generate" — Click on "Generate"

Step #45: Click on "Enter new instructions to edit the generated email" — Click on "Enter new instructions to edit the generated email"

In Outlook, the first time you click on the assistant composer, you will need to authenticate with Outlook or activate the fallback mode.

Type "less text"

Step #47: Click on "Edit" — Click on "Edit"

Type "Enter"

To activate fallback mode, click on it in the settings.

Type "Best Regards,"

Step #52: Click on "Apply" — Click on "Apply"

Access the settings and activate them. Enable the necessary options. Then, go back and reload the page. You can now use the dictML features, such as assistant compose.

Step #53: Click on "Assistant Compose" — Click on "Assistant Compose"

To allow dictML to access your emails directly through Outlook, click on "Continue with Outlook."

Step #54: Click on "Continue with GMAIL" — Click on "Continue with GMAIL"

Step #55: Click on "noah.delophont@gmail.com" — Click on "noah.delophont@gmail.com"

Step #56: Click on "Continue" — Click on "Continue"

It will open the same page. Choose the account that corresponds to the webmail you are using.

Step #57: Click on "Continue" — Click on "Continue"

Step #59: Click on "Continue" — Click on "Continue"

That's it.

Step #60: Click on "Enter your instructions here" — Click on "Enter your instructions here"

Then, you can generate your emails.

Type "happy birthday to boss"

Step #62: Click on "Generate" — Click on "Generate"

Then, click on play to apply. To access dictML settings, click on the dictML icon if it's pinned, and select "Open Settings Page." Alternatively, find dictML in the list and click "Open Settings Page."

Step #64: Click on "Assistant Reply" — Click on "Assistant Reply"

Step #65: Click on "your" — Click on "your"

It will redirect you to the settings page. There, you can see the number of emails you have generated and the number of emails remaining on your current plan.

Type "thank. ask for video tutorial"

Step #67: Click on "Generate" — Click on "Generate"

To upgrade your plan, click the "Upgrade Plan" button. This will open a new window with three available plans. Select a plan, such as the Intermediate Plan. Click "Continue," then "Subscribe and Pay."

It will likely ask for a payment method. In this case, enter your payment details. Click on "Subscribe and Pay." Once done, your subscription will be updated.

Click on "Go to My Account" to view all your information. To access your account settings, go to the settings page and click on the account page. This will open a new window displaying all account settings. Here, you can change your plan, update your payment method, or modify your information. For example, you can update your subscription and choose the unlimited plan.

You can add a new payment method. You can update the payment method, update your email, and add additional information if you wish. If you change your email, you need to go back to the account page and log out.

Step #68: Click on "Apply" — Click on "Apply"

Hi. You need to log in with your new email. Once logged in, go to the settings page. You can choose to keep your email history by checking the option. If you uncheck it, the history won't appear on the history page. If you check it, you'll be able to see all the history.

The default input mode is text, with a fallback mode as mentioned earlier. Great.