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Guide on Creating a Form Using Google Docs for Room Access for Room 25

Learn how to create a form using Google Docs to collect email addresses and provide a unique code for room access. A useful method for managing access to specific rooms.

By Yuval Karmi

In this guide, we'll learn how to create a form using Google Docs to collect email addresses and provide a unique code for room access. This method is particularly useful for managing access to specific rooms or events, ensuring that only those who have provided their email addresses can gain entry.

Creating a Custom Form

We'll start by navigating to Google Docs and creating a new form. This form can be titled according to your needs, such as "Room 25 Entrance". The form will be designed to collect the respondent's name, with the email being collected automatically.

Setting Up Form Responses

Next, we'll delve into the settings of the form to customize how responses are collected and presented. This includes editing the confirmation message to provide the code for room entry.

Sharing the Form

Finally, we'll discuss how to share the form with potential respondents. This involves generating a link to the form that can be easily shared and accessed.

Viewing Responses

Once the form has been filled out and submitted, the responses are automatically saved in a Google Sheet. This allows for easy tracking and management of the collected email addresses and names.

By the end of this guide, you'll have a functional form that not only collects necessary information but also provides a unique code for room access. This is a simple yet effective way to manage access to specific areas or events.

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Open your browser
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Type "docs.google.com/forms" and press Enter
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Click "+" to create a new form
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Click "Untitled form - Google Forms" to change the title
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Type "Room 25 Entrance" or whatever title you want
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The form will collect the email address automatically
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Optionally, collect the person's name as well
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Type "What is your name?"
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Make the question required if you want to
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Next, let's display the code to enter the room. Click "Settings"
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Click on the arrow next to "Responses"
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Next to "Confirmation message", click "Edit"
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In the text box, enter the message you want to show after someone filled out the form, for example "The code to enter is 1234#". Optionally include a link to a video showing how to enter the room if you want to.
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Press "Save"
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Next, to get the link, Click "Send"
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Click on the "URL" icon
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Click "Copy" - this is the link you can share with others or turn into a QR code
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Your form is ready
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The person who fills out the form sees the response like this after filling it out.