How to Check If an Invoice Has Already Been Received
Learn the step-by-step process to verify if an invoice has already been entered and received, ensuring accurate record-keeping and avoiding duplicate entries.
By Rose Gomez
In this guide, we'll learn how to check if a quantity has already been entered and received in your system. This process helps you avoid making changes or adding to the existing quantity by confirming that the invoice information is already complete.
We'll also look at how to verify this status and what steps to take once you confirm the entry.
Let's get started
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New Invoice
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Drag here
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Drag "Page :"
There is no quantity available.
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Type "bn492-tnk + Tab"
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Type "bn492-tnk + Tab"
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When zero units are available to be received, this indicates that the PO has already been received. We cannot add a value here, or we are paying for materials that are not approved.
We never want to change this number.
We don't want to add any.
That means it has probably already been entered and received.
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Close out of invoice. Do not save.
We go to this.
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Click on "Х"
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Click on "No"
First, check here.
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Click the Indexer
Has it been entered?
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Drag here
If this information is filled in, the invoice has already been received.
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Click here
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Information backfilled, this invoice is already in the system. Index.
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Click on "Index"
Push index. That's done.