How to Create Timesheets for Jobs in LMN: Step-by-Step Guide

Learn how to create timesheets for jobs in LMN, from estimate creation and scheduling to job assignment and timesheet submission. Follow this detailed step-by-step guide for accurate job costing and invoicing.

January 12, 2026 By LORENA

In this guide, we'll learn how to create timesheets for jobs in LMN. We'll cover the process from finding the estimate, creating and scheduling the job, tracking materials and equipment, to submitting the timesheet and finalizing job costing. This step-by-step approach helps ensure accurate records and proper invoicing for excavation and grading jobs.

Let's get started

We will learn how to create timesheets for jobs in LMN. We will cover the process from creating the estimate, scheduling on the calendar, and job assignment, to submitting the timesheet. First, sign in to LMN. Then, locate the estimate. Go to the Estimate tab, then select Estimate List.

Step #1: Click on "Estimates" — Click on "Estimates"

Step #2: Click on "Estimate List" — Click on "Estimate List"

Look up either the estimate number or the job.

Step #3: Click on "Search" — Click on "Search"

Type "2736 + Enter"

Type "Enter"

Once you find it, click on it. If a job has been created, click the "View Job" tab.

There is no job created, so we need to create one. Mm-hmm.

No, but how do I know that no job was created? It says to create a job. Oh, okay. If it says "View Job," this will... ...

will be the job. Okay.

Step #7: Click on "Create Job" — Click on "Create Job"

Type cr- create job. Mm-hmm. You will create a job for it. Ideally, a job should already be created in the schedule. Like this?

Yes. No, this is not in the schedule or created. We are creating it and adding it now. Okay. For job type, select the job box and choose Bobcat Services and Excavation and Grading. Remember, this is always for excavation jobs.

That's it. Leave everything else the same. Now, go ahead and import.

Step #10: Click on "Import Now" — Click on "Import Now"

Perfect. Next, go to the Materials and Equipment tab on the left side. Mm-hmm.

Step #11: Click on "Materials & Equipment" — Click on "Materials & Equipment"

Make sure this is turned on every time. Do you see where it says "Track on timesheets"? Turn on the green light. Yes.

Make sure all of them are green.

Perfect.

The next step is to place the schedule on the left-hand side. Scheduled visits.

Step #17: Click on "Schedule" — Click on "Schedule"

Click the Add button in the top right corner.

Step #18: Click on "Scheduled Visits" — Click on "Scheduled Visits"

Step #19: Click on "+ Add" — Click on "+ Add"

Always a one-time job.

Step #20: Click on "Use this to schedule installation or" — Click on "Use this to schedule installation or"

Make sure you select all the tasks, then choose Calendar and Bobcat Services. Click the Next button.

Step #23: Click on "Bobcat Services-" — Click on "Bobcat Services-"

This job was completed on December 15th, so you should schedule it for December 15th.

Step #24: Click on "Next >" — Click on "Next >"

Okay, since it was for Oscar, make sure to assign the planned crew to Oscar's team.

Step #28: Click on "Oscar's Crew" — Click on "Oscar's Crew"

All right, now click Finish. Mm-hmm.

Step #29: Click on "Finish" — Click on "Finish"

All right, it's already scheduled.

Sometimes this screen doesn't close. Just hit cancel; your item is already scheduled.

Step #31: Click on "Cancel" — Click on "Cancel"

Okay, just refresh it so you can see it.

Okay. Now that it's scheduled, the materials are available. Next, go to the timesheet tab. So over, nope.

Step #33: Click on "Timesheets" — Click on "Timesheets"

Down? Oh. Go to the timesheet list.

Step #34: Click on "Timesheet List" — Click on "Timesheet List"

Do you see the plus sign now? This job was completed on the 15th. Make sure to select the correct completion date.

Now, press the punch-in button.

Step #39: Click on "Punch In" — Click on "Punch In"

Here, we will select the crew that was present. Remember, it was Oscar.

With Oscar, it was Chris. Mm-hmm. Now I'm going to move on to the next step.

Step #42: Click on "Next >" — Click on "Next >"

Now we'll search for the jobs. Use the estimate number again.

Select it, then click Next.

Type "2736"

Step #45: Click on "1422 Southeast Grapeland Avenue - Trucking & Grading" — Click on "1422 Southeast Grapeland Avenue - Trucking & Grading"

Step #46: Click on "Next >" — Click on "Next >"

The first step is mobilization or drive time, which means they are driving. They always need to drive to the job first. Click "Mobilization Fee" where it says "Set all tasks to."

Step #47: Double-click here — Double-click here

Step #48: Click on "Mobilization Fee" — Click on "Mobilization Fee"

And then we're going to start. No, leave that. ""

No, the date is correct.

Start time.

Check the timesheet to see when they logged in that day.

Enter 7:00, then click OK.

For clock-out time, this job is in Port Saint Lucie, so we allow a set amount of time for travel.

One hour? No. An hour and a half? I would say about an hour and a half. If they leave at 7:00 AM, do you think there will be traffic?

Yeah. Or do you think it will be fine? Traffic lights. It is an hour from here, so I would estimate an hour and a half. Give them an hour and a half.

If they left at 7:00 AM, I would say 8:30. You can just click on the 30.

Step #58: Click on "01:00" — Click on "01:00"

Type "88"

Type "3"

Okay. Mm-hmm.

Now, click Next.

Step #64: Click on "Next >" — Click on "Next >"

Click "Continue" since this is only the drive time.

Step #65: Click on "Continue" — Click on "Continue"

Step #66: Click on "Finish" — Click on "Finish"

Now, click Next Task.

Step #67: Click on "Next Task" — Click on "Next Task"

The staff is already selected. Just click Next.

Step #68: Click on "Next >" — Click on "Next >"

And now you just need to search one more time.

Step #70: Click on "2736" — Click on "2736"

Step #71: Click on "1422 Southeast Grapeland Avenue - Trucking & Grading" — Click on "1422 Southeast Grapeland Avenue - Trucking & Grading"

Select the job again.

Step #72: Click on "Next >" — Click on "Next >"

Now you see how it selected the next task. Just in case, always click the top one. It's a top task. The main, top. This one? Yes, that one.

Step #73: Click on "Bobcat Services Excavation - Grading of Sod" — Click on "Bobcat Services Excavation - Grading of Sod"

Okay. It's just the bobcat service and the drive fee. Okay. Just click the bobcat option. We'll leave it at that.

Step #74: Click on "Bobcat Services Excavation" — Click on "Bobcat Services Excavation"

See how it continues from 8:30. You don't need to change that; it's just the end time. When did they finish that day? 5:00 PM. 5:00. Let's say 3:30.

Step #79: Click on "30 °" — Click on "30 °"

Next. Here, select everything, as that is what was completed within the timeframe.

Step #81: Click on "Next >" — Click on "Next >"

Continue.

Finish.

Next task again, because they have to drive back. Staff is already selected.

Step #89: Click on "Next Task" — Click on "Next Task"

Click Next.

Step #90: Click on "Next" — Click on "Next"

Search for the job again.

Step #91: Click on "Type to Search" — Click on "Type to Search"

Step #93: Click on "Type" — Click on "Type"

Step #94: Click on "2736" — Click on "2736"

Select the job.

Step #95: Click on "1422 Southeast Grapeland Avenue - Trucking & Grading" — Click on "1422 Southeast Grapeland Avenue - Trucking & Grading"

Now go back and switch that to Mobilization.

Step #96: Click on "Next >" — Click on "Next >"

Step #97: Click on "Bobcat Services Excavation - Grading of Sod a" — Click on "Bobcat Services Excavation - Grading of Sod a"

Hit 3:30 and leave it.

Step #98: Click on "Mobilization Fee ( 100 Miles Round Trip" — Click on "Mobilization Fee ( 100 Miles Round Trip"

You should always enter the end time.

Set it to 5:00.

Step #103: Click on "PM" — Click on "PM"

Next.

Step #104: Click on "OK" — Click on "OK"

And Continue. No. Continue.

Step #106: Click on "Continue" — Click on "Continue"

Step #107: Click on "Continue" — Click on "Continue"

Perfect. We also need to make sure we add their lunch.

Step #108: Click on "Finish" — Click on "Finish"

Click Edit.

Step #109: Click on "Edit ▼" — Click on "Edit ▼"

Then add a duck lunch.

Step #110: Click on "Deduct Lunch" — Click on "Deduct Lunch"

OK. Because it's always 30 minutes.

Step #111: Click on "OK" — Click on "OK"

Now, the final step is to click the Submit button. Submit the timesheet.

Step #112: Click on "Submit" — Click on "Submit"

Step #113: Click on "Submit Timesheet" — Click on "Submit Timesheet"

Yes.

Step #114: Click on "Yes" — Click on "Yes"

Now, we will return to the Job tab. Go to the left-hand side. Jobs.

Step #115: Click on "Jobs" — Click on "Jobs"

Job List.

Make sure to review the job and check the estimate number.

Step #117: Click on "search jobs , tasks 18267" — Click on "search jobs , tasks 18267"

Mm-hmm. You? Yep.

Step #118: Drag "search jobs , tasks" — Drag "search jobs , tasks"

Is that the item? Yeah.

119

Type "2736 + Enter"

Mm-hmm.

Set the status to "complete" since the job is finished.

Step #121: Click on "SET STATUS ▾" — Click on "SET STATUS ▾"

Okay.

Step #122: Click on "Completed" — Click on "Completed"

The next step to get the final job costing is to ensure the job has been invoiced. Invoice, invoice activation, and setup for invoicing.

Step #123: Click on "Invoicing" — Click on "Invoicing"

Step #124: Click on "Invoice Activation" — Click on "Invoice Activation"

Step #125: Click on "Setup Job For Invoicing" — Click on "Setup Job For Invoicing"

Go to Invoices. Create an invoice.

Step #126: Click on "Invoices" — Click on "Invoices"

Step #127: Click on "+ Invoice" — Click on "+ Invoice"

Remember, LMN does not transfer the information. Open another tab so you can copy and paste easily. Then, go to LMN again.

Step #130: Click on "LeanScaper" — Click on "LeanScaper"

Look in the Estimate tab.

Step #131: Click on "Estimates" — Click on "Estimates"

Estimate List.

Look up the estimate number.

136

Type "2736 + Enter"

Mm-hmm.

Step #137: Click on "Dec 15 , 2025" — Click on "Dec 15 , 2025"

Go to Work Areas and Pricing.

Step #138: Click on "Workareas + Pricing" — Click on "Workareas + Pricing"

Okay. Now copy the first work area.

Step #139: Click on "Bobcat Services Excavation - Grading of Sod and Pavers 1178 SF Add 6 " of Rockbbase" — Click on "Bobcat Services Excavation - Grading of Sod and Pavers 1178 SF Add 6 " of Rockbbase"

Also, check the amount.

141

Type "Ctrl + C"

You can paste it now.

Step #143: Click on "+ New Item" — Click on "+ New Item"

Step #144: Click on "Item Name" — Click on "Item Name"

Make sure to select the cost code.

145

Type "Ctrl + V"

Step #146: Click on "Select Crew Lead" — Click on "Select Crew Lead"

Uh, um, 10. Okay.

Step #148: Click on "1 Yard Sales - Dump" — Click on "1 Yard Sales - Dump"

Now go back to check the cost of that item.

Step #149: Click on "Standard" — Click on "Standard"

That one was 24.15. Mm-hmm.

Step #150: Click on "$ 2,414.00" — Click on "$ 2,414.00"

Put it here.

Step #151: Click on "LMN Estimating" — Click on "LMN Estimating"

Mm-hmm. Next, add the following item by copying it from the other mobilization.

154

Type "2414.00"

Step #156: Click on "LMN Estimating" — Click on "LMN Estimating"

Step #157: Click on "( 100 Miles Round Trip )" — Click on "( 100 Miles Round Trip )"

Step #158: Click on "Mobilization Fee ( 100 Miles Round Trip )" — Click on "Mobilization Fee ( 100 Miles Round Trip )"

Look up the cost.

160

Type "Ctrl + C"

375. The total price. 375, yes. Always check the total price.

Step #161: Click on "Invoice" — Click on "Invoice"

New item.

Step #163: Click on "Item Name" — Click on "Item Name"

164

Type "Ctrl + V"

Always remember to include the cost code.

166

Type "375"

Uh-huh. Same one.

Step #168: Click on "10 Excavation / Grading Income" — Click on "10 Excavation / Grading Income"

Then, fix the date.

15. This will be completed on the 15th.

The due date is extended by 30 days, making it January 14th.

The last thing missing is a PO. Go back to the estimate one more time.

Step #173: Click on "14" — Click on "14"

This one. Uh-huh.

Customer Info. Version.

Step #175: Click on "Customer Info" — Click on "Customer Info"

There you go. Copy the version number, which is the PO, and paste it into the PO.

177

Type "Ctrl + C"

Step #178: Click on "Invoice" — Click on "Invoice"

180

Type "Ctrl + V"

Click "More," then select "Tab," and set it to "Approved."

Step #182: Click on "✓ Set To Approved" — Click on "✓ Set To Approved"

This has been approved. Now, go back to the small arrow. Yes.

Step #183: Click on "< INVOICE :" — Click on "< INVOICE :"

Everything has been set up completely. The last step is to go to Job Costing so you can view it. The end goal here is job costing. Overview.

Step #184: Click on "Job Costing" — Click on "Job Costing"

Step #185: Click on "Overview" — Click on "Overview"

Step #186: Click on "Overview" — Click on "Overview"

Now you can see that everything appears. There is job costing, profit, cost, and revenue. That was the end goal, and we were able to get everything to display.