How to Fill Out a Job Cost Form at Southwest Kitchen and Bath

In this guide, we'll learn how to fill out a job cost form, a crucial step in ensuring all items are accounted for in a project. At Southwest Kitchen and Bath, managing inventory efficiently is essential due to the bulk purchasing of frequently used items. We'll start by accessing the Southwest Kitchen and Bath Cloud Drive to create a new job costing form for the Joseph Project. This process involves updating project details, sourcing item information, and ensuring accurate cost entries. Finally, we'll cover how to save and print the form for bookkeeping purposes.

Let's get started

First, go to the Southwest Kitchen and Bath Cloud Drive. In the documents folder, scroll down to find "Job Costs."

You will see the Job Costs folder here. Click on that.

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Click on the job costing form, which is the template. We don't want to work on the template itself, so we'll make a copy.

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Once you open up the form go to File and select Create a Copy. You can download a copy to work offline or create a copy online. We will create an online copy. Click on "Create a Copy Online," and it will prompt you to name it. We will name this project "Joseph" and create a copy, which is essentially a "Save As."

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You can see that we are no longer on the template. We are now on the Joseph job cost form. First, we need to update some of the information here. The invoice number usually updates automatically. We do want to update the date. Enter the current date.

Where it says "TO" we'll type the name of the project. In this case, Joseph. Where it says "FROM" we'll type SWKB Inventory

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Next we'll need to enter in the item, its description, and its cost. To get this information we need to go to the manufacturer's website

Find the item we need. In this case a chrome tray divider.

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We found the item & its description. We also need the price, but this is not the price we pay. Although Rev-A-Shelf manufactures this product, we actually purchase it from a different vendor. But this step provides us with the SKU, allowing us to go here and copy it.

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We purchase this product from a vendor called Worth Louis. To proceed, visit the Worth Lewis website and enter the SKU.

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This brings us to the product. You can see the actual price we pay for the item. This is what we use for the job costing form.

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We'll return to the job costing form. We enter the description in the proper space on the form. We saw that the cost was $10.53, so enter that in the "rate" column. If we have more than one we will enter the correct quantity in the "quantity" column. In the "amount" column type the quantity multiplied by the rate. Since we only need one for this example the amount remains $10.53. If you have other products, you can enter them below, as many as you need.

Next, perform the calculations.

If you have multiple products, make sure to do the math to ensure you have the correct total. We have only one product for this example, which is $10.53. If you return to the Cloud Drive, you'll see that the job cost form (not shown) has been automatically saved. There's nothing more we need to do there.

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We need to print this out. Go to File, select Print, choose the correct printer, and then print. The final step is to take the form from the printer and place it in the bookkeeper's inbox. This ensures the item is properly accounted for and charged to the correct project. That's all there is to it.