How to Handle Member Requests for Seasons More Than a Year in Advance: A Quick Guide

Learn the fastest way to manage member requests for dates more than a year out, using a simple click-and-drag method.

10 Apr 2025 By Tim Moody

In this guide, we'll learn how to manage member requests that extend beyond a year, specifically focusing on organizing emails for future events. The process involves using a simple click-and-drag method to categorize emails into the appropriate seasonal folders, such as summer 2026. This documentation is important as the current method may change soon, and having a clear understanding of the existing process will aid in any future transitions.

Let's get started

Prepare for the fastest, shortest guide you've ever seen. I'll show you how to handle member requests for dates more than a year out.

Step #1: Today, I received a request from MJ Sagan for the summer of 2026. — Today, I received a request from MJ Sagan for the summer of 2026.

Step #2: On the left, you will see member priority requests. — On the left, you will see member priority requests.

Step #3: Below that, you will see the year 2026, for example. — Below that, you will see the year 2026, for example.

Below that, you'll see the different seasons. If you're in the inbox and receive an email with a request for a future season like this, click and hold the mouse button on the email. Then, drag it to the appropriate folder.

Step #4: Drag "MJ Sagan" to Summer 2026 — Drag "MJ Sagan" to Summer 2026

Step #5: Then, most importantly, click on the folder to ensure it went into the correct one. — Then, most importantly, click on the folder to ensure it went into the correct one.

That's it. Why am I showing you this (since you already know it)?

Good question.

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