How to Manage and Assign Seats in Google Workspace

Learn step-by-step how to manage, assign, and remove user seats in Google Workspace, including replacing users and handling empty seats efficiently.

March 16, 2026 By Rocky Vuong

In this guide, we'll learn how to manage user seats in Google Workspace. This includes removing a user, deciding whether to keep or remove an empty seat, and assigning a new user to an available seat. Understanding this process helps you control costs and keep your user list up to date.

Let's get started

First, go to this website.

Step #1: Go to https://vip.ventraip.com.au/dashboard — Go to https://vip.ventraip.com.au/dashboard

Once you arrive, go to email

Step #2: Click on "Email" — Click on "Email"

You will see that there is currently 1 unassigned seat

We'll go to Manage.

Step #4: Click on "Manage" — Click on "Manage"

We pay for seats in Google Workspace and then assign a user to each seat.

If you scroll all the way down, you'll see that there's an empty seat.

Step #5: Drag "This seat hasn't been setup yet" — Drag "This seat hasn't been setup yet"

I've already removed Joseph from here. If we needed to remove someone without replacing them... In this case, we're replacing Joseph with Che. I'll leave this here to set up Che. In the future, if we remove someone without replacing them, we should go to Manage Seats.

Step #7: Click on "Manage Seats" — Click on "Manage Seats"

From here, we can remove a seat or any unused seats, then update.

In this case, I'll leave it here because Che will be joining us soon.