How to Map Vendor Invoices in the Craftable Bevager Platform -WINE ITEMS

Learn step-by-step how to map vendor invoices in the Craftable Beviger platform, including adding new items and setting up inventory counts.

14 Apr 2025 By Michael Pedram

In this guide, we'll learn how to map vendor invoices in the Craftable Bevager platform. This process involves identifying unmapped invoices, adding new Wine items to the system, and defining their details such as type, brand, and count units. By following these steps, you will ensure that all items are accurately recorded and categorized, allowing for efficient inventory management.

Let's get started

How to map vendor invoices in the Craftable Bevager platform: 1. Open Craftable and log in. 2. Ensure you are in the Bevager section. 3. Locate "Invoices," then select "Vendor Invoices."

Step #1: Click on "Vendor Invoices" — Click on "Vendor Invoices"

Navigate to Status and apply the Not Mapped filter.

Step #3: Click on "All" — Click on "All"

Step #4: Click on "Not Mapped" — Click on "Not Mapped"

You will see a list of unmapped invoices.

Click on any unmapped invoice.

Step #6: Click on "Republic National Dist - Ashland" — Click on "Republic National Dist - Ashland"

You will see items with a broken link logo that are not mapped. Click on the unmapped item.

Step #7: Click on "Not Mapped" — Click on "Not Mapped"

This is the information from the vendor invoice.

The description of the item, the pack size, and the price. To map, start typing the name, Charles.

Step #9: Click on "NAME" field to search for the item if it is already defined in the system — Click on "NAME" field to search for the item if it is already defined in the system

If the exact name and count unit of the item doesn't appear, then the item is not defined in the system, so we need to add a new item.

Add this item and specify its type.

In this case, it's rosé, followed by the brand name, Charles and Charles. Click here to add the new item.

Type "ROSE, Charles & Charles" in the NAME field

Step #11: Click on "Need to add a new Item ? Click here" — Click on "Need to add a new Item ? Click here"

The item has been added.

The count size will be 750 milliliters, which is a standard bottle of wine. Next, select the category.

A wine.

Type "wine"

Step #14: Click on "Wine" — Click on "Wine"

Step #15: Click on "Select a Subcategory" — Click on "Select a Subcategory"

Select the subcategory: red wine.

Type "red wine"

Step #17: Click on "Red Wine" — Click on "Red Wine"

How many did we receive? Check the pack size; it's 12.

The purchase unit is a case.

Type "12"

Step #21: Click on "etc" — Click on "etc"

Type "Case"

Step #23: Click on "> Map" — Click on "> Map"

The item has been added to the system. Now, open another instance of Craftable Bevager.

Click on Items & Vendors, then select Items.

Step #25: Click on "Items & Vendors" — Click on "Items & Vendors"

Step #26: Click on "Items" — Click on "Items"

This will show all the items in the system.

Refresh the site.

Type "Charles and Charles" to find the item we just added.

Type "charl"

Click the item.

Step #30: Click on "Charles & Charles 750ml" — Click on "Charles & Charles 750ml"

This will display the item information. We need to add a secondary count unit, which is a Case (CS). Click the plus sign to add it.

The secondary count unit will appear.

Step #32: Click on "Secondary CU Nam" — Click on "Secondary CU Nam"

In this case, we want to count by the case, abbreviated as CS. How many units are in the case? It will be twelve 750-milliliter bottles.

Type "CS" in the secondary unit field, and then tab over to the next field and type in "12" x 750ml to represent the number of items in a case

Type "12"

Step #35: Click on "Save Item" — Click on "Save Item"

The inventory item is now defined. We can count it by each 750-milliliter bottle or by the case, which contains twelve 750-milliliter bottles. Return to the first instance of Craftable Bevager on the invoice to complete the mapping.

Locate the next item that isn't mapped. Click "Not Mapped."

Step #37: Click on "Not Mapped" — Click on "Not Mapped"

Here is the information: description, pack size, and price. In this case, it's a Chardonnay by Chalk Hill. Type in "Chalk." If nothing comes up, the item is not defined, so we need to add a new item.

First, enter the type of wine. In this case, it's Chardonnay, or "Chard" for short, from Chalk Hill. Click here to add the new item.

Type "CHARD, Chalk Hill"

Step #39: Click on "Need to add a new Item ? Click here" — Click on "Need to add a new Item ? Click here"

Standard wine bottle, 750 milliliters. Category: wine. Subcategory: white wine.

Step #40: Click on "Select a Category" — Click on "Select a Category"

Type "win"

Step #42: Click on "Wine" — Click on "Wine"

Step #43: Click on "Select a Subcategory" — Click on "Select a Subcategory"

Chardonnay is a type of white wine.

Type "whit"

Step #45: Click on "White Wine" — Click on "White Wine"

How many did we receive for $78? The pack size is six.

Insert six.

Type "6"

Step #48: Click on "Case" — Click on "Case"

Purchase unit: case, six times 750 milliliters. This item has now been mapped.

Type "Case (6x750mL)"

Step #50: Click on "> Map" — Click on "> Map"

Go to the other instance of Bevager.

Refresh the item list.

Locate the item you recently added.

Chalk Hill Chardonnay. Click on the item.

Type "chalk"

Step #56: Click on "CHARD" — Click on "CHARD"

The count unit is the standard 750-milliliter bottle. To add a secondary count unit, click the plus sign.

Step #57: Click on "COUNT UNIT ( SIZE ) +" — Click on "COUNT UNIT ( SIZE ) +"

The secondary count unit will be the CS case.

Step #58: Click on "Secondary CU Nam" — Click on "Secondary CU Nam"

In this instance, there were six 750-milliliter bottles in a case.

Type "CS"

Type "6"

Save the item.

Step #62: Click on "✓ Save Item" — Click on "✓ Save Item"

The inventory item, Chardonnay Chalk Hill, is now complete. It can be counted in 750 milliliter bottles or as a case of six 750 milliliter bottles. Return to the invoice that needs mapping and the other instance of Craftable.

Locate the final item that requires mapping.

Step #64: Click on "Not Mapped" — Click on "Not Mapped"

Click on Not Mapped. The description is Three Thieves, Pinot Grigio, 12 bottles of 750 milliliters each. In the name field, type "Three Thieves." If nothing appears, the item needs to be added to the system. What type of wine is it? It's a Pinot Grigio, Three Thieves.

Click here to add.

Type "PGRIG, Three Thieves"