How to Set Up Circle Events

This guide is meant as a checklist to help you create and manage your community events using the Circle platform. With the easy recording, the general learning-based bent of those who tend to use the platform, and the ability to post session notes + materials and send follow-up emails to those who RSVPed, Circle should be the platform you use going forward for any free event based around teaching something with clear learning goals (as opposed to a community discussion or a more flexible Q+A).

*This does not currently apply to communities that need the moderation features of Discord.

Let's get started.

In Circle, go to the Community Events section, which is where free events live. Click on Community Sessions, wait for it to load, and then select New Events.

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You'll then want to go to People and add co-host abilities for our three circle moderators: Siv, Crow, and MissPanduh. This makes it possible for them to get the needed permissions, if you're not watching the chat.

(If you don't do this, you will end up needing to manually give people mod powers after you see them in chat by clicking the [...] by their names. It needs to be done for every individual event.

If you need a moderator, none of those three are around, and you see a different Discord mod in your chat, you can click the [...] to make that person a mod for a single event.)

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Here's where you can upload an image and add a short event description. Be sure to write a description, as that will appear with the event in the Circle feed. If you don't have a cover image for your Circle events yet, let me know and I will get one for you.

Congrats, you made an event!

After your event

After the event, you'll go to Session Notes and Materials, where you can post slides, reflection questions, notes, links, or whatever else you'd like. If nothing else, please make a "notes and learnings" post just so viewers can add any notes they took during your event.

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Finally, I can schedule follow-up emails to go out the day after your event, which sends a "Hey, if you missed it, here's how you can access it" message to all RSVPs and will invite those who attended live to share their notes + reflections from the event on its notes post. That said, if you don't ask me to do this, I might miss it — please be sure to let me know if you'd like follow-up emails scheduled!

Don't hesitate to reach out if you get stuck on anything. Can't wait to see all the fab new workshops y'all do on Circle soon!