How to Perform Corporate Identification in Fintracker: Step-by-Step Guide

Learn how to perform corporate identification in FinTracker with this detailed step-by-step guide. Discover the process for verifying corporations, attaching property addresses, entering director information, and ensuring compliance for real estate transactions.

February 16, 2026 By Admin Siya Herman & Associates

In this guide, we'll learn how to complete corporate identification in FinTracker. This process helps ensure that all required information about a corporation is collected and verified for compliance and record-keeping. You will enter details such as the corporation's address, directors, business nature, and verification documents.

Following these steps helps maintain accurate records and supports regulatory requirements.

Let's get started

I will show you how to perform corporate identification in FinTracker. First, select the plus icon. Then, choose the new corporation identification.

Step #1: First, select the plus icon — First, select the plus icon

Step #2: Click on "New corporation identification" — Click on "New corporation identification"

Step #3: Select whether this is for the buyer or the seller. Let's assume this is intended for the buyer. — Select whether this is for the buyer or the seller. Let's assume this is intended for the buyer.

Step #4: Attach the transaction property address. — Attach the transaction property address.

Step #5: Put the Street address — Put the Street address

Step #7: Select Province — Select Province

Date.

Step #8: Put Postal code — Put Postal code

Step #9: Click on "SET" — Click on "SET"

Step #12: Put the name of the corporation — Put the name of the corporation

Step #14: Put the address again. Add the unit, street address, city, country, province, and postal code. — Put the address again. Add the unit, street address, city, country, province, and postal code.

Step #15: Add the nature of principal business — Add the nature of principal business

Step #16: Add the Name of directors — Add the Name of directors

Step #17: Type the names of the directors of the corporation. — Type the names of the directors of the corporation.

Step #19: For the type of verification record, enter "Certificate of Incorporation." — For the type of verification record, enter "Certificate of Incorporation."

Step #20: For the Source of verification record, enter "Notice of articles of incorporation" — For the Source of verification record, enter "Notice of articles of incorporation"

Step #21: Then enter the registration number. — Then enter the registration number.

Step #22: For Verification of other entity, select "Skip verification of other entity" — For Verification of other entity, select "Skip verification of other entity"

Step #23: Click on No in "Is there a third party?" — Click on No in "Is there a third party?"

In this section, range from 1 to 4 select "No"

Step #26: Then select "Yes" in number 5 — Then select "Yes" in number 5

From 6 to 11, select "No"

Step #29: Then select "Yes" in number 12 — Then select "Yes" in number 12

From 13 to 17, select "No"

Purpose and intended nature of the business relationship: select whether land for commercial use or commercial property

Step #32: Click on "Land for commercial use" — Click on "Land for commercial use"

To monitor business relationships and keep client information current, ask clients to provide identification each time they complete a real estate transaction with the brokerage. This ensures that the information on file is accurate and up-to-date.

Step #33: Click on "Ask client to provide identification" — Click on "Ask client to provide identification"

For beneficial ownership records, select whether "corporate/trust/widely held or publicly held trust"

Step #34: Select "Corporate" — Select "Corporate"

Step #35: Does any person own, directly or indirectly, 25% or more of the corporation's shares? Just select "No." — Does any person own, directly or indirectly, 25% or more of the corporation's shares? Just select "No."

Step #36: Also, indicate how many directors are in this corporation. — Also, indicate how many directors are in this corporation.

Step #37: Is the entity a for-profit or non-profit organization? Just select "No" — Is the entity a for-profit or non-profit organization? Just select "No"

Confirm the accuracy of information in sections one, two, and three. Select the entity to ask for the information they provided.

So, you will check the documents provided by the corporation. For example, they provide the securities register, articles of incorporation, and certificate of corporate status.

Step #39: Click on "Securities register" — Click on "Securities register"

Step #41: Click on "Certificate of corporate status" — Click on "Certificate of corporate status"

Complete this section only if you cannot obtain information from sections one or two, or confirm section four. Select took reasonable measures.

Step #42: Click on "Took reasonable measures to verify..." — Click on "Took reasonable measures to verify..."

Then select "Save and Calculate."

Step #43: Click on "SAVE AND CALCULATE" — Click on "SAVE AND CALCULATE"

Step #44: Click on "Submit: Mark record as complete and send or view a PDF copy" — Click on "Submit: Mark record as complete and send or view a PDF copy"

Step #45: Provide the email address where you would like the PDF to be sent — Provide the email address where you would like the PDF to be sent

Step #46: Click submit then save the PDF copy — Click submit then save the PDF copy