
How to Post Inventory Count and Inventory Journal Entries in Compeat
Learn the step-by-step process of posting inventory and inventory journal entries using Compeat
In this guide, we'll learn how to post inventory after unit managers have completed their inventory counts. This process involves verifying the inventory count, ensuring the totals fall within expected ranges, and posting the inventory journal entries. The goal is to maintain consistency and accuracy in inventory records by checking for discrepancies and confirming that all entries are correctly posted.
Let's get started
We will post inventory after the unit managers have counted it. This occurs every week on Monday. Once the inventory count is complete, the ADOs will notify us by email. We then need to post the count and post the journal entries. This is done within each entity individually. In this example we will start with 554 One Loudoun.


Click on "OK"

Click on "Pre-Post"

Click on "Preview"








Posting the count auto-creates the Inventory Journal Entry, which we now need to post.



Here you can see the inventory valuation from last week and the valuation from this week. Ensure there are no discrepancies.

If you suspect an error, report any unusual figures to the unit managers so they can double-check and confirm their count. If a correction is needed, return to the Inventory Valuation screen and un-post the inventory. Then, re-open the Inventory Journal Entry and delete it. Important: Do not un-post multiple weeks. Reversing several weeks will cause the inventory counts from subsequent weeks to be lost.



The inventory counts can now be edited by the unit managers. Once everything is accurate, re-post the count and reopen the Inventory Journal Entry screen. After confirming all numbers are correct—or if no changes were needed, which is typically the case—proceed with the next steps.
In this example, last week they had $39,000 in inventory, and this week they have $38,000. These numbers are similar and therefore the JE can be posted.




The inventory JE has now been posted and the process is complete for this unit. Repeat the steps in this guide for each unit individually. After inventory has been posted for each entity, notify the ADOs by email. This process should be completed as soon as possible, no later than end of day Monday.