How to Remove a Cancelled /Dropped-Out Participant Before the Weekend in the Events Table
Learn step-by-step instructions for removing a participant who has cancelled/dropped out before the weekend (including "no shows") using the Events table to ensure the participant list is up-to-date.
By Mike Crofton-Atkins
In this guide, you'll learn how to remove a cancelled/dropped-out participant from a weekend event (including "no shows"). This process helps keep our event and personal records accurate.
We'll cover how to find the correct weekend in the Events table, locate the participant, and unlink their record. We'll also explain how to note their cancellation for future reference.
Let's get started
To remove a participant who has cancelled or dropped out of the weekend, go to the Events table. Click on the weekend and expand its view.
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Click here
Then go to Participants. Find the participant who is no longer joining the weekend.
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Click on "all linked records"
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Click the minus icon to unlink the record.
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Click on the 🅧 to close the of all linked records list.
Just like Staff who cancel or don't turn up (drop out), we need to record the same for Participants in Airtable.
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In the same expanded event view, scroll to the Participants that cancelled field.
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Click on "+ Add record"
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Type their surname
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Add their name to the Participants who cancelled
That's how you remove a cancelled/dropped-out Participant from a RoP weekend event.