Inputing RoP Weekend Mentor Pairings: Step-by-Step Guide

Learn how to input weekend mentor pairings into Airtable, using the 'QfC Weekend Mentor Pairings Form' for accurate weekend mentor-mentee matching.

March 27, 2026 By Mike Crofton-Atkins

In this guide, you'll learn how to record and verify mentor pairings for a weekend event using the QfC Weekend Mentor Pairings Form. This process involves matching each participant with their assigned weekend mentor, checking details against the leader pack and staff travel plan, and ensuring all information is accurate before submission.

We'll also cover how to double-check pairings and track your progress in the post-weekend tasks view.

Let's get started

To recap, we expect to receive an update from the Outside Leader on Thursday night or Friday morning about which Staff members arrived on site and specifically anyone who did not. Likewise, on Friday night or Saturday morning, we expect to receive the same information for Participants.

So the next thing we expect to receive is Weekend Mentor Pairings, which may not arrive until Saturday afternoon or on Sunday. On the right-hand side is an example of mentor pairings.

Step #1: Referring to the Mentor Pairings update sent by the outside leader — Referring to the Mentor Pairings update sent by the outside leader

In this example, it is a photo of the Mentor Pairing sheet from the leader pack, which was sent over WhatsApp. Those Participants that are not crossed out are the ones who actually attended the weekend. On the right-hand side, in the Mentor column, are the mentors (staff members) paired with each Participant.

Mentor Pairings have to be input into Airtable

We do this using the QfC Weekend Mentor Pairings Form

Step #2: Go to https://airtable.com/appQO0S0aey7TqZ1p/tblgHgkq6zkYx0fis/viwnmAuHEtsnW7WJz?blocks=hide — Go to https://airtable.com/appQO0S0aey7TqZ1p/tblgHgkq6zkYx0fis/viwnmAuHEtsnW7WJz?blocks=hide

This is a legacy function. There is already a mentor pairing form for the NQPC and MIT in the 'Mentor Pairings NQPC/MIT' table, and so there really needs to be an automation running in the background which populates that table when using the QfC Weekend Mentor Pairings Form.

Step #3: Which you will find in the 'Weekend Mentor Pairings' table — Which you will find in the 'Weekend Mentor Pairings' table

Open the QfC Weekend Mentor Pairings Form and begin completing one pairing at a time.

Step #4: Click on "> Open form" — Click on "> Open form"

So, starting from the top, with James R ...

Step #5: Click on "+ Add" under Mentee (Participant) — Click on "+ Add" under **Mentee (Participant)**

Type his surname.

Step #6: Click on the Mentee's (Participant's) name to add it — Click on the **Mentee's (Participant's)** name to add it

Step #7: Click on "+ Add" under Mentor (Staff) — Click on "+ Add" under **Mentor (Staff)**

Step #8: The Mentor Pairings sheet shows "Chris Davis" is James's weekend mentor — The Mentor Pairings sheet shows "Chris Davis" is James's weekend mentor

But we are not sure if it's "Chris" or "Christopher Davis", so we may need to double-check.

That does not work.

Type "Christopher" instead.

Step #11: Click on "Christopher Davis" to select him as Jame's weekend mentor. — Click on "Christopher Davis" to select him as Jame's weekend mentor.

That looks right. But it might be worth double-checking by referring to the Staff Travel Plan in the Leader Pack and verifying this.

Step #12: Go to the Leader Pack — Go to the Leader Pack

Step #13: Click on "Staff Travel Plan" — Click on "Staff Travel Plan"

Step #14: Christopher Davis" is correct. — Christopher Davis" is correct.

In most cases, it should be obvious by their name which staff member on the right-hand side mentored the young man (but not always).

Step #15: Who is "JCR" (you get the point; double-check if you are not sure) — Who is "JCR" (you get the point; double-check if you are not sure)

Go back to the form and click Submit.

Step #16: Click on "Submit" — Click on "Submit"

Let's do another.

Step #17: Refer to the Mentor Pairings sheet to see the next one. — Refer to the Mentor Pairings sheet to see the next one.

Step #18: Click on "+Add" — Click on "+Add"

Type "luke hill"

Step #20: Click on "Hillier -" — Click on "Hillier -"

Start with the participant, then add the mentor.

Step #21: Click on "+ Add" — Click on "+ Add"

Weekend mentor, "Howard Wid". We don't have the full surname, but we have W-I-D. (Refer to the Staff Travel Plan if you are not sure.)

Type "howard wid"

Step #23: Click on his name — Click on his name

Step #24: Click on "Submit" — Click on "Submit"

Well done! Continue with the remaining pairings.

To double-check your work, see the 'Post-weekend TASK updates' view: https://airtable.com/appQO0S0aey7TqZ1p/tblXP2jO7cOPr2U7h/viwnzxMla3wWArHzf?blocks=hide .

Step #25: It is in the "ABOB Community" table, grouped by RoP weekend — It is in the "ABOB Community" table, grouped by RoP weekend

Find the weekend and you can see the two pairings created.

Step #26: Scroll over and see under the Weekend Mentor column — Scroll over and see under the Weekend Mentor column

That's how you input Weekend Mentor Pairings.