How to Set Up Zoom: Step-by-Step Guide for Meetings and Breakout Rooms

Learn how to set up Zoom, switch to English, manage meetings, use breakout rooms, and control audio/video settings. Follow this easy guide for a smooth Zoom experience.

November 11, 2025 By Daniel Winter

In this guide, we'll learn how to set up and use Zoom for meetings. We will cover how to change the language to English, join meetings, manage breakout rooms, and control audio and video settings. This will help you run or join Zoom meetings smoothly and avoid common issues.

Let's get started

You don't need to share anything on Zoom. Everything is shared immediately, so this is not needed here.

Okay. In this video, I will show you how to set up Zoom. First, log in. We are now at home.

Step #1: Click on "Home" — Click on "Home"

Before you begin, if English is easier for you, click this icon on the taskbar.

Click the Zoom icon. Right-click it, and here it says "Sprache ändern."

Step #3: Right-click on "zm" — Right-click on "zm"

Go to English and click on it. You must do that before starting Zoom.

Step #4: Click on "English" — Click on "English"

The language will switch to English. It'll start again.

Then, go to Meetings.

Step #5: Click on "Meetings" — Click on "Meetings"

Here, it says Recurring.

Step #6: Click on "Recurring" — Click on "Recurring"

Step #7: Click on "English Pidgin" — Click on "English Pidgin"

This is important. Simply click the link here to join the meeting. . It’s best to click the link below. Otherwise, someone may be removed.

Step #8: Click on "2JiRy9wdz09" — Click on "2JiRy9wdz09"

Step #9: Click on "Join" — Click on "Join"

The first thing we can do is go to Breakout Rooms.

Step #10: Click on "Breakout rooms" — Click on "Breakout rooms"

Step #11: Click on "Options" — Click on "Options"

Click the first checkbox, "Allow participants to choose room," so they can select where they want to go. Then, click on "Open all rooms."

Step #12: Click on "Allow participants to choose room" — Click on "Allow participants to choose room"

Step #13: Click on "Open all rooms" — Click on "Open all rooms"

Now this is red, and it opened everything. Now, I click on English to join the English session.

Step #14: Click on "Join" — Click on "Join"

Step #15: Click on "Yes" — Click on "Yes"

When the meeting begins, always enable both audio and video so participants on Zoom can hear and see us.

Step #16: Click on "Audio" — Click on "Audio"

Step #17: Click on "Audio" — Click on "Audio"

Step #18: Click on "Participants" — Click on "Participants"

To avoid unnecessary noise, click here to mute all participants. Then, untick "Allow participants to unmute themselves" and click Yes. This should be done shortly before the meeting starts to avoid unnecessary noise. When participants want to join, we see them here. Click Admit to let them in.

Step #19: Click on "Mute" — Click on "Mute"

Step #20: Click on "✓ Allow" — Click on "✓ Allow"

Step #21: Click on "Yes" — Click on "Yes"

Step #22: Click on "Admit" — Click on "Admit"

Normally, participants should be able to join a breakout room on their own. If not, click here, select Move To, and choose the appropriate room.

Step #24: Click on "→ Move to" — Click on "→ Move to"

If someone wants to leave a comment, click here.

Go to their name and click "Ask to Unmute."

Click more on the left side of this box. The Mute button is smaller there, so you are less likely to mute them by accident.

Step #26: Click on "Ask to unmute" — Click on "Ask to unmute"

Ask to unmute. They need to accept, and they will be unmuted.

If they forget, I have to mute them myself. You can see that this box is smaller. You can mute them.

Step #27: Click on "Mute" — Click on "Mute"

If they forget to lower their hands, I can do it here as well.

Step #28: Click on "Lower hand" — Click on "Lower hand"