How to Share Figma Files with External Resources

Learn how to adjust Figma file access settings to share with external resources and ensure seamless collaboration.

August 8, 2024 By Michael Parker

In this guide, we'll learn how to share Figma files with external resources who do not have a CI Web Group email. This process ensures that Team Town and other external collaborators can access the files without issues. By adjusting the sharing settings to "anyone can view," we can avoid access problems and streamline communication.

Let's get started

When sharing Figma files with external resources that don't have a CI Web Group email, ensure you adjust the access settings. Go to "Who has access" and select "Anyone." Change the settings to allow editing if it says "Can't edit."

Step #1: Click on "Share" — Click on "Share"

Step #2: Click on "Share" — Click on "Share"

Step #3: Drag "Who has access" — Drag "Who has access"

Step #4: Click on "can edit" — Click on "can edit"

The issue is that it's showing CI Web Group, which prevents Team Town from seeing the files consistently. Messages are getting missed. To fix this, change the setting to "anyone" so anyone can view the files. Save the changes, copy the link, and the problem will be resolved.

Step #5: Click on "Anyone" — Click on "Anyone"

Step #6: Click on "View" — Click on "View"

Step #7: Click on "Save" — Click on "Save"

Step #8: Click on "Copy link" — Click on "Copy link"

Please let me know if you have any questions.