How to Update Cabin Changeover Priorities in Todoist When Guest Arrivals Change

Learn how to efficiently update and manage cabin changeover priorities in Todoist when guest arrival dates change. Improve communication with your housekeeping team and keep your cleaning schedule flexible.

January 10, 2026 By Tim Moody

In this guide, we'll learn how to update task priorities and leave helpful comments in Todoist when plans change for cabin changeovers. Adjusting priorities and adding notes ensures everyone involved has the latest information and can plan their work more efficiently.

This process helps communicate changes, such as when a cabin can be cleaned later, so that staff can make informed decisions.

Let's get started

If you have your changeovers in Todoist set for a specific day, like I do for August 9th, but you learn that a cabin can be delayed until later or even the next day, you should update Todoist to de-prioritize that cabin.

For example, I just learned that people arriving at Kirkwood will not come until Sunday. I will find the "Clean Kirkwood" task in the Cabin Changeovers project and click it to open the details. Then, I will click where it says Priority One and change it to Priority Two.

Step #2: Click on "Priority 2" — Click on "Priority 2"

I will also leave a comment explaining my decision, since I will not change the online calendar in this case.

We will not rent that night out. She isn't asking us to. She wants to arrive around noon on Sunday, but she can't come on Saturday. There's no point in me opening up on Saturday night. This is where Todoist is helpful. If you check the online calendar, you'll see there's a complete changeover today.

If you check Todoist and see that Kirkwood is the lowest priority cabin, you’ll know to save it for last. If you read the comments, you may find more information. For example, I'm about to explain that they won't arrive until Sunday. The more information you have, the better. Housekeepers may clean on Sunday instead of Saturday if we are short-staffed. This is acceptable as long as the cleaning is done before guests arrive at noon

Even if they are not arriving until Sunday, they have paid for Saturday. They are expected to arrive at any time. Keep in mind that it's important to communicate which tasks can be postponed, even if only for a few hours or until the end of the day. That could be very useful information when the time comes. .

Step #4: Click on "Comment" — Click on "Comment"

You can look at the comment I'm leaving now.

Step #5: Click on "for" — Click on "for"

Now, everyone can view all the information they need.

Step #6: Click on "Comment" — Click on "Comment"