How to Update "Community Status' After a Rites of Passage Weekend in the ABOB Community Table

Learn the step-by-step process for updating participant Community Status in the ABOB Community table after a rites of passage weekend. Ensure accurate records for graduate young men and new volunteers.

April 11, 2026 By Mike Crofton-Atkins

In this guide, you'll learn how to update the Community Status of participants after a rites of passage weekend. This process ensures that the records in the ABOB Community table accurately reflect who completed the weekend and their new status, whether as a "Graduate" for young men or "Completed QFC" for new volunteer men.

We'll cover how to make these updates in the 'Post-weekend TASK updates (AC)', table view, and explain the steps for each participant.

Let's get started

After a rite-of-passage weekend, we have to update the Community Status for all participants who attended. After removing participants who didn't attend the weekend, go to the 'Post-weekend TASK updates (AC)' view within the ABOB Community table and find the weekend grouping.

Looking at the example weekend, 2026 03 19 - Eastbourne & Hastings - Sussex Spring QfC 1 (20-22 Mar 2026), I can see the total number of participants is 11, which matches the number who actually completed the weekend.

Currently, their community status in the Community Status column is set to YM for young men and MIT for older new volunteer men.

They have completed a weekend, so this has to be reflected in their record. To do this, start with the first individual.

Step #1: Click on the cell under the 'Community Status' column. — Click on the cell under the 'Community Status' column.

Step #2: Click on the drop-down arrow. — Click on the drop-down arrow.

He is now a Graduate.

Step #3: Select "Graduate". — Select "Graduate".

We have to convert all YM completing a weekend to "Graduate". So do that for them all.

Step #4: You'll notice there's an automation running that changes the 'Program Status' from NQPC to Graduate. — You'll notice there's an automation running that changes the 'Program Status' from NQPC to Graduate.

This could be a little confusing because, following a weekend Graduate young men are mentored for a further 12 weeks on the Quest for Community (QfC) mentoring programme. So QfC mentors must select 'QfC' for the programme type when submitting 1:1 meeting logs.

Next we have to convert all MIT completing a weekend to Click on the cell under the 'Community Status' column.. So do that for them all.

Step #5: Click on the cell under the 'Community Status' column, then the drop-down arrow, and then select "Completed QfC". — Click on the cell under the 'Community Status' column, then the drop-down arrow, and then select "Completed QfC".

There is no automation for program status for Completed QFC because new volunteer mentors are not included in our mentoring programs. (The MIT mentoring program should only ever take place before a new volunteer participates in their own weekend. It is a program aimed at vetting and initial induction.)

Step #6: Program Status for new volunteers converted from MIT to Completed QFC remains unchanged. — Program Status for new volunteers converted from MIT to Completed QFC remains unchanged.

Every participant completing a weekend must be converted as above. This is why removing participants who cancelled or left the weekend must be done first. Otherwise, there is a risk that it will appear that those who didn't complete a weekend are considered to have been initiated based on their "joining weekend" in Airtable, when they haven't been.

Participants who leave a weekend once it has already started, after 6pm Friday and before "Carpets" on Saturday afternoon, have not completed the weekend. Only those who leave after the carpets on Saturday (must be informed and confirmed by the weekend leaders) have completed a weekend.