How to Upload and Amend a Packing List in the TRS Cargo Portal System

Learn step-by-step how to amend and upload a packing list to the TRS cargo portal system, including updating exporter and consignee details, invoice numbers, and order references.

July 15, 2026 By Mark Allison

In this guide, we'll learn how to amend and upload a packing list to the TRS cargo portal system. This process involves updating exporter and consignee details, adjusting invoice and order numbers, and saving the file in the correct format before uploading it to the portal.

These steps help ensure that your packing list meets TRS requirements and is properly linked to your sales order.

Let's get started

In this video, I will show you how to upload the packing list to the TRS cargo portal system. The uploading process is similar to others, but there is an extra step for the packing list.

You will receive the packing list from the supplier.

Please see the attached packing list.

I've already downloaded the packing list. Now, we need to amend it.

Step #1: Start by downloading the packing list sent by supplier — Start by downloading the packing list sent by supplier

There are a few important things to note. The first thing we need to update is the exporter details, since we are the exporter.

Step #2: Start by changing the Exporter and Consignee details — Start by changing the Exporter and Consignee details

In that section, copy and paste the information. You can find it in a previous packing list.

Update the consignee information to 3FS, and then change Consignee it to the Reject Shop.

As seen below

The second thing that needs to be changed here is that Invoice/Order Numbers in the section seen below

Step #4: Double-click on "Invoice No .: AV2526039B" — Double-click on "Invoice No .: AV2526039B"

Step #5: Click on "Invoice No .: AV2526039B" - and change this to say 'Manufacturer's Invoice Number:' — Click on "Invoice No .: AV2526039B" - and change this to say 'Manufacturer's Invoice Number:'

Instead of calling this the invoice number, we should specify that it is the manufacturer's invoice number. The shipping date will stay the same.

And calling this our...

Step #6: Drag "Your Order No .: 1179" — Drag "Your Order No .: 1179"

Step #7: Then change 'Your Order No' to 'Supplier Invoice Number' — Then change '**Your Order No**' to '**Supplier Invoice Number**'

Step #8: Change "Our Order No .:" to "TRS Order No" — Change "Our Order No .:" to "**TRS Order No"**

These details can be found directly in the order. This came from PO 1179. We can look up PO 1179 here.

It's a bit of a convoluted way of doing it. We copy the TRS reference number, go to Sales, then Sales Orders, and select View Sales Orders. Paste the reference number, look up the relevant sales order number, and proceed.

Step #9: Right-click on "TRS 4000140835 TRUGANIN" — Right-click on "TRS 4000140835 TRUGANIN"

Step #12: Click on "View Sales Orders" — Click on "View Sales Orders"

Step #13: Right-click on "Customer Reference" — Right-click on "Customer Reference"

Step #14: Double-click on "Paste" — Double-click on "Paste"

Hit "Enter"

Step #16: Click on "SO - 00030692" — Click on "SO - 00030692"

In this case, it's here. Copy the sales order number, then go back to our order.

Step #17: Right-click on "-" — Right-click on "-"

Step #18: Click on "Copy" — Click on "Copy"

Then, change the supplier invoice number and add "SI," so it becomes sales invoice 3093692.

Step #21: Double-click on "TRS Order No .: 26032530" — Double-click on "TRS Order No .: 26032530"

The TRS order number is the reference number they provide to us.

Step #22: Right-click on "TRS 4000140835 TRUGANIN" — Right-click on "TRS 4000140835 TRUGANIN"

Step #23: Click on "Copy" — Click on "Copy"

Step #24: Go back to the packing list — Go back to the packing list

We would then call this the TRS order number. Remove the previous label.

Step #25: Double-click on "TRS Order No. 26032530" — Double-click on "TRS Order No. 26032530"

Step #26: Paste the Customer reference — Paste the Customer reference

Step #27: Click on "1179" — Click on "1179"

In the PO section, remove these numbers and paste the TRS reference number. That's all.

Type "Backspace"

Step #30: Paste the TRS reference number — Paste the TRS reference number

Step #31: Paste the TRS reference number — Paste the TRS reference number

Next, save this file. Remember to use the same naming structure as in the previous TRS videos.

Step #32: Right-click on "4000140835" — Right-click on "4000140835"

Step #33: Click on "File" — Click on "File"

Step #34: Click on "Save As" — Click on "Save As"

Step #35: Click on "Browse" — Click on "Browse"

Step #36: Click on "Downloads" — Click on "Downloads"

Go to Downloads, name the file "Packing List 4," and paste the TRS order number.

Type "PL for "

Step #38: Right-click here — Right-click here

Step #39: Right-click on "4000140835" — Right-click on "4000140835"

I would copy that, save it, then download and name it as shown.

Step #40: Rename file as example: 'PL for 4000123276' — Rename file as example: 'PL for 4000123276'

Step #41: Click on "Save" — Click on "Save"

Save your work, close the window, go to the relevant portal, and upload the document as usual.

Step #43: Click on "+ Upload" — Click on "+ Upload"

Browse and select the document. Choose Packing List, then paste the file number here again.

Step #44: Click on "or browse to choose a file" — Click on "or browse to choose a file"

Step #46: Click on "Packing List" — Click on "Packing List"

Type "PL for 4000123276 " Then click "Add"

Here’s how to amend and upload a packing list for TRS.