In-Depth Guide to Creating Press Clips for Media Outlets

Learn the step-by-step process of creating effective press clips for media outlets, focusing on organization, photo selection, and formatting tips.

June 23, 2025 By Eddie Gawlik

In this guide, we'll learn how to create press clippings for media outlets that you will send back over to the publicists. The process involves selecting appropriate photos from our clients press kits, and ensuring the clippings are visually appealing and informative. We'll explore using Pages to compile and format these clippings, ensuring they meet the standards required by the publicists. This guide will also cover how to incorporate key elements like media outlet titles and quotes, and how to adjust formatting for clarity and impact.

Let's get started

I'll show you the steps I use to make clips and share what I've learned from the process. First, open a Pages tab.

You typically receive your clippings and emails in this manner.

Step #1: Start the email that has all the links for the clips you will make — Start the email that has all the links for the clips you will make

Each publicist will send and primarily organize the information by the artist they provide when giving you the task to make clips.

First, obtain a photo from their press kit to use for a clipping.

Type "music.trendpr.com/artistname" into the browser

Type in the artist you are making the clip for. Just type in "Artist Name."

You are directed to the artists press kit. Scroll to the bottom to find their most recent press photos. Be careful, as some old single press photos might be present. Avoid using these for a new single or album unless instructed otherwise. Usually, they will be up to date. However, be cautious, as older single artwork might appear for a newer single.

Step #3: Click on the appropriate image that you want to use at the bottom of the press kit — Click on the appropriate image that you want to use at the bottom of the press kit

Click on the photo, then select "Click to download high resolution" to get the best quality photo.

Step #4: Click on "Click to download high resolution" — Click on "Click to download high resolution"

Next, you'll need to take a screenshot. If you're unsure how to do this, let me guide you. Press Command, Shift, and then 4, as I will do now.

Hit "Shift + Cmd + 4"

It brings you to this small cursor. Make sure everything is a square. Ensure that the clipping or screenshot you create is a square. This is important because the publicists take it from Pages, screenshot it, and need it to be a square.

We are ready to take a screenshot. I start in the corner and screenshot down, creating a simple square. This allows the media outlet's title to fit without covering anything.

Step #6: Drag here to take make a perfect square of the image — Drag here to take make a perfect square of the image

I take the screenshot after I make the perfect square and move it to the side of my screen. You can close it in the browser or and exit from the press kit.

My biggest recommendation is for when we get many media and press outlets to create clippings for, avoid using the same photo repeatedly. If people see the same photo repeatedly, it becomes boring. We want to change it up a bit! Ensure that if there are eight different media outlets discussing them, use one photo for four outlets and a different one for the other four. It's beneficial to mix it up. Next, we will work with our photo.

Step #7: Open your pages document — Open your pages document

Step #8: Drag the screenshot into your document — Drag the screenshot into your document

Take the photo we have here and drag it to the Pages screen.

Step #9: Make sure the photo is now in your document and centered — Make sure the photo is now in your document and centered

I'll leave it there in the middle because there are still more steps to complete.

Return to the original email and click on the first link.

Step #10: Go back to the original email with the links and and click on the link of the outlet you are going to clip — Go back to the original email with the links and and click on the link of the outlet you are going to clip

This outlet is in Spanish. Sometimes, they will be in other languages.

You need to change the translation. Sometimes, it will prompt you to select English.

Step #11: Click on "English" for this specific outlet to get the translation — Click on "English" for this specific outlet to get the translation

NOTE* You may need to click the three dots in the upper right corner and select "Translate."

Step #12: Click the three dots in the corner if it does not immediately translate into English or prompt you to do so — Click the three dots in the corner if it does not immediately translate into English or prompt you to do so

Step #13: Click on "Translate" after hitting the three dots — Click on "Translate" after hitting the three dots

There are key elements you need in a clipping, especially for press outlets. The title, the media outlet's name, and then a quote, typically from within. Sometimes writers use what we put in our press releases, which is perfectly fine. It's also okay for you to take something from that, screenshot it, or copy and paste it into the clipping. I do that to fill up the screen and the clip. The key elements you must always include are the title of the media outlet and the article title. Now, go to the article to get all that information!

Step #14: Drag "Title of Media Outlet" by clicking and holding down on it — Drag "Title of Media Outlet" by clicking and holding down on it

Drag the source, bring it over to the side of your screen where your screenshot was. It should appear on your screen.

Step #15: When dragging put it to the side of your screen to transport over later — When dragging put it to the side of your screen to transport over later

Save it there. Next, press Command-Shift-4 to screenshot the title of the article.

Step #16: After pressing Command-Shift-4, take a screen shot of the title of the article and drag it over to the side to use later — After pressing Command-Shift-4, take a screen shot of the title of the article and drag it over to the side to use later

Next, try to find a quote from this one to include. You can go through the article to see what is said about them.

We can extract a great quote from this. I will copy and paste what is being said.

Step #17: Go and look for the quote that you are going to use if you do not screenshot a whole paragraph. Copy that quote to use for later. By hitting Command-C, it will save for when you hit Command-V later — Go and look for the quote that you are going to use if you do not screenshot a whole paragraph. Copy that quote to use for later. By hitting Command-C, it will save for when you hit Command-V later

If you want to use the entire paragraph, you can simply take a screenshot and include it in the press clipping. I'll copy and paste something to show you a different method I use to get specific quotes. I'm going to copy and paste as usual and save it there. It will remain saved until I need it later.

Return to your Pages document where you added the photo from the press kit. Start by dragging over the media outlet title, followed by the article title.

Step #18: Now we can start to make the clip. Take the name of the media outlet and drag it to your document. — Now we can start to make the clip. Take the name of the media outlet and drag it to your document.

Step #19: Drag the title of the article over as well onto the document — Drag the title of the article over as well onto the document

NOTE* This is specific to Pages. You can see that the colors here should stand out and look as good as possible.

We will begin at the Global-Pop title.

Step #20: Click on "Media Outlet Name" and mess around with it so that it is center at the top of the clip — Click on "Media Outlet Name" and mess around with it so that it is center at the top of the clip

Shrink it slightly to center it.

SECRET FROM EDDIE*: Click on the shadow option over here. Create the most authentic clippings from what you take from this video. This is what I consistently do.

Step #21: Start with playing with the shadow of the outlet title to make it standout — Start with playing with the shadow of the outlet title to make it standout

There are various types of shadows you can create. My go-tos are contact and curve.

Step #22: Click on the specific shadow you want to use — Click on the specific shadow you want to use

See your options: Drop shadow, contact shadow, and curve shadow.

I will create a curved shadow.

You can't read it clearly. To make it clearer, I go into the color-changing feature and always make it lighter if the background is darker.

Step #23: Click the color palette feature to change the shadow color if it is too hard to read — Click the color palette feature to change the shadow color if it is too hard to read

Step #24: Click the specific shadow color you want to use, usually the lighter one to make it stand out when the background is darker — Click the specific shadow color you want to use, usually the lighter one to make it stand out when the background is darker

Step #25: Now click on the title of the article, formatting it to be centered and playing with the shadow as well, like you did with the media outlet title — Now click on the title of the article, formatting it to be centered and playing with the shadow as well, like you did with the media outlet title

I'm going to place the article title in the middle and add a curved shadow to make it stand out.

Now you have two essential items that you always need in a clipping done.

However, I don't want to leave the photo as it is.

Step #26: Click on the photo itself and give it a shadow as well. — Click on the photo itself and give it a shadow as well.

Step #27: Click on "Contact Shadow" to make the photo pop — Click on "Contact Shadow" to make the photo pop

I also add a border.

Step #28: Click on the photo where you then will be prompted with a border option and then hit "Border" and then "Line" to create one — Click on the photo where you then will be prompted with a border option and then hit "Border" and then "Line" to create one

I always add borders to the edges, either matching the color of the image or the media outlets color. For example, Tinnitist is red, so I will always use a red border for any clipping I do for them.

Consistency again is key amongst clips.

After creating your border, you can then experiment with it. I can enlarge or shrink it.

Step #29: Double-click on "pt" if you want to change the thickness of the border — Double-click on "pt" if you want to change the thickness of the border

I usually stay consistent with four or five in the border size.

You can also change its color.

Step #30: Click here if you want to change the color of the border — Click here if you want to change the color of the border

Step #31: Click any from the choices that you feel is appropriate to the outlet — Click any from the choices that you feel is appropriate to the outlet

Step #32: If there is a specific color, click this color circle — If there is a specific color, click this color circle

Step #33: Click the pen towards the bottom of the screen — Click the pen towards the bottom of the screen

Step #34: Now, you can move the cursor around to get the specific color you want — Now, you can move the cursor around to get the specific color you want

As you saw in the article, I was going to copy and paste a quote.

Step #35: Click "Text" to create a text box that you paste the quote in — Click "Text" to create a text box that you paste the quote in

Click on the textbox, then press Control + V. The quote I saved will appear instantly.

Step #36: Double-click on the text within the box — Double-click on the text within the box

Type "Cmd + V" into the box

Step #38: Add quotations marks/proper grammar to quote if need be — Add quotations marks/proper grammar to quote if need be

I always change the formatting to ensure quotes are added and proper grammar is used. Ensure consistency in your grammar and that there are no mistakes. It's important that song titles, EPs, and albums are italicized or placed in quotes as appropriate. I go back and start experimenting with the font style.

Step #39: Click on text box — Click on text box

I will always fill the text box with the color of the media outlet or the border color I chose to make sure everything matches.

Step #40: Click on "Text" — Click on "Text"

Now, it is time to change the font.

Step #41: Double-click on quote text — Double-click on quote text

Ensure the font is easy to read, as some fonts are not.

Step #42: Click here on "Text" — Click here on "Text"

You do not want to make the quote hard to read. We want others to easily see and hear the praise our artists receive.

I usually use two fonts: Cochin and Copperplate.

Step #43: Click on the specific font that you want to use — Click on the specific font that you want to use

Step #44: Click on the box as a whole to change the shadow of it like you did for everything else and drag the box somewhere to make it look cohesive and nice with the clip and change the color of it if you would like — Click on the box as a whole to change the shadow of it like you did for everything else and drag the box somewhere to make it look cohesive and nice with the clip and change the color of it if you would like

Add a shadow to make it stand out and change the color fill of the text box.

That is how you create a press clipping for a media outlet.

The key elements to a clipping for a media outlet: Photo from artists' DPK, title of media outlet, article title, screenshot or copy/paste of quote from article. Remember, place your own touch on different fonts, borders, and shadows.

That's how you create a media press clipping for a media outlet.

Step #45: Here is the final product with all the information that has been given! — Here is the final product with all the information that has been given!