Manage Domains and Prompts

Learn how to manage your workspace domains, create new domains, and edit existing configurations using version history.

July 7, 2026 By Obama

This guide explains how to manage application domains and their associated prompts. Completing these steps ensures your domains are accurately configured, up-to-date, and correctly assigned to your user base.

This applies to system administrators and managers who need to oversee workspaces, update processing prompts, or track document statistics across different domains.

The domain management dashboard provides a quick overview of your system's health, displaying total domains, active domains, assigned users, and total documents. Below these summary cards, a table lists all domains alongside a brief preview of document counts and user assignments.

From this dashboard, you can perform two primary tasks:

Action	Description
Add a new domain	Create a brand new domain by specifying its name, description, prompt, status, and country.
Edit an existing domain	Update an existing domain. Changes are saved as new versions, allowing you to toggle between historical states.

Add a New Domain

Step #1: Click Add domain to open the creation form. — Click **Add domain** to open the creation form.

Step #2: Fill in all required fields including the name, description, prompt, status, and country, then submit the form. — Fill in all required fields including the name, description, prompt, status, and country, then submit the form.

Edit an Existing Domain

Step #3: Click the Edit button in the row of the domain you want to modify. — Click the **Edit** button in the row of the domain you want to modify.

Step #4: Update the necessary fields in the modal, such as modifying the prompt text, and save your changes. — Update the necessary fields in the modal, such as modifying the prompt text, and save your changes.

When you save changes to an existing domain, it generates a new version rather than overwriting the old one. This ensures you never lose past configurations.

Step #5: Click Previous version to review or restore a past configuration of the domain. — Click **Previous version** to review or restore a past configuration of the domain.

Step #6: Click Next version to move forward through the domain's version history. — Click **Next version** to move forward through the domain's version history.

Q: What happens when I save changes to an existing domain?

A: Saving changes to an existing domain creates a new version instead of overwriting the previous one. This allows you to easily restore or reference past configurations.

Q: Are all fields mandatory when adding a new domain?

A: Yes, when adding a new domain, you must fill in all available fields, including name, description, prompt, status, and country.

Term	Definition
Domain	A categorized workspace used to manage specific prompts, track documents, and assign users.
Prompt	The specific instructions or criteria assigned to a domain that dictate how its associated documents are processed.
Version History	A recorded log of changes made to a domain's settings, allowing administrators to roll back to previous configurations.