Receive a Swiss Shipment in IFS

Learn how to successfully receive a Swiss shipment using the Incoming Dispatch Advice module to update purchase orders to an Arrived status.

July 15, 2026 By Jerad Matkus

This guide explains how to receive a Swiss shipment using the Incoming Dispatch Advice module. Completing this process updates the purchase order status to "Arrived" and ensures accurate inventory tracking.

This workflow applies to receiving and warehouse personnel handling incoming international shipments. Use this process when a physical shipment arrives and needs to be recorded against its corresponding purchase order delivery note.

Step #1: Navigate to the Incoming Dispatch Advice module in the left-hand navigation menu. — Navigate to the **Incoming Dispatch Advice** module in the left-hand navigation menu.

Step #2: Click the Search (F3) magnifying glass icon. — Click the **Search (F3)** magnifying glass icon.

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Enter the delivery note number for the purchase order you are receiving (e.g., 116026).

Step #4: Click Search to view the items on the purchase order. — Click **Search** to view the items on the purchase order.

After verifying that the correct PO is showing, you can proceed to receive the PO.

Step #5: Right-click anywhere in the purchase order header section. — Right-click anywhere in the purchase order header section.

Step #6: Select Receive from the context menu. — Select **Receive** from the context menu.

Step #7: Select the Default Locations option in the Receive Dispatch Advice dialog. — Select the **Default Locations** option in the Receive Dispatch Advice dialog.

Step #9: Click OK to accept the information message and proceed. — Click OK to accept the information message and proceed.

Step #10: Verify that the status of the purchase order at the top of the screen has changed to Arrived. — Verify that the status of the purchase order at the top of the screen has changed to **Arrived**.

Term	Definition
Incoming Dispatch Advice	A module used to process and track incoming shipments against purchase orders.
Delivery Note	A document accompanying a shipment that details the contents and quantities of the goods delivered.
Purchase Order (PO)	A commercial document issued to a seller indicating types, quantities, and agreed prices for products.
Handling Unit	A structural unit used to pack, identify, and manage goods during logistics operations.