How to Register Other Expenses in VR Master

A step-by-step guide on how to register and categorize other expenses (Outras Despesas) and schedule payments in the VR Master ERP software.

May 5, 2026 By Vicentini

Registering miscellaneous or operational expenses accurately is crucial for maintaining up-to-date financial records. This guide walks you through the process of adding an "Other Expenses" (Outras Despesas) entry in the VR Master software.

1. Initiate a New Expense

Step #1: Click the Outras Despesas icon in the main toolbar to access the expenses module. — Click the **Outras Despesas** icon in the main toolbar to access the expenses module.

Step #2: Select the appropriate store, such as Loja 1, to assign the expense correctly. — Select the appropriate store, such as **Loja 1**, to assign the expense correctly.

2. Enter Document Details

Step #3: Fill in the provider's details, the Nº Documento (Document Number), and the Data Entrada (Entry Date). — Fill in the provider's details, the **Nº Documento** (Document Number), and the **Data Entrada** (Entry Date).

Step #4: Fill in the provider's details, the Nº Documento (Document Number), and the Data Entrada (Entry Date). — Fill in the provider's details, the **Nº Documento** (Document Number), and the **Data Entrada** (Entry Date).

Step #5: In the Consulta de Tipo Entrada window, search for and select the correct expense category, such as 0004 - UTILIDADES E SERVIC. — In the *Consulta de Tipo Entrada* window, search for and select the correct expense category, such as **0004 - UTILIDADES E SERVIC**.

Step #6: Click the Valor field and enter the total monetary amount of the expense. — Click the **Valor** field and enter the total monetary amount of the expense.

3. Schedule the Payment

Step #7: In the Vencimento de Pagamento Outras Despesas dialog box, enter the payment due date and the corresponding installment amount. — In the *Vencimento de Pagamento Outras Despesas* dialog box, enter the payment due date and the corresponding installment amount.

Step #8: Click Salvar to confirm the payment schedule. — Click **Salvar** to confirm the payment schedule.

4. Save the Record

Always verify if there are applicable tax withholdings or specific vendor observations required before finalizing.

Step #9: Review the complete form and click Salvar at the bottom right of the main window to register the expense into the system. — Review the complete form and click **Salvar** at the bottom right of the main window to register the expense into the system.