How to Review and Approve Work in ChuteFlow

Learn how to review installer timesheets, verify completed works, check inspection media, and approve inventory usage in ChuteFlow.

July 21, 2026 By Michael Seif

This guide explains how to review daily project submissions to ensure accurate timesheets and verify that site installations are fully documented before approval. By completing this process, you confirm accurate costing and inventory deductions for billing.

This guide is intended for Works Managers and project administrators who oversee daily site operations. You will use this workflow daily to reconcile installer hours, review submitted media, and process completed works for invoicing.

Filtering and Accessing the Work Review

Navigate to the Work Review page. This acts as a live inbox of completed works, ordered from oldest to newest.

Step #1: Use the Date range filter to narrow down submissions by a specific timeline. — Use the **Date range** filter to narrow down submissions by a specific timeline.

Step #2: Apply additional filters, such as State or Works Manager, to locate specific job entries. — Apply additional filters, such as **State** or **Works Manager**, to locate specific job entries.

A tick indicates a re-review is complete. A number indicates how many items (travel, work time, or actual works) need to be reviewed.

Step #3: Double-click on a project row in the inbox to open its detailed Work Review dashboard. — Double-click on a project row in the inbox to open its detailed Work Review dashboard.

Reviewing and Managing Timesheets

At the top of the project view, verify the job number, project name, date, assigned installers, and location.

Step #4: Expand the timesheet rows to view individual travel times and work times submitted by each installer. — Expand the timesheet rows to view individual travel times and work times submitted by each installer.

Whenever timesheet discrepancies arise, you have multiple ways to manage and correct the records:

Action	How to do it	When to use it
Adjust existing time	Click directly into the start or end time fields on the timesheet row to edit the values.	When an installer forgets to clock out or logs incorrect travel/work hours.
Add new timesheet	Click the + Add timesheet button at the top right of the section.	When an installer completely fails to log their shift in the app.
Approve timesheets	Click the Approve button on individual rows or use the bulk approve option.	When all timesheet entries for the day have been reviewed and verified as accurate.

Once approved, timesheet data is automatically sent to MYOB as a project cost.

Verifying Completed Works and Documentation

Only works with an update provided via the installer app will appear here. If an installer completes a level but fails to log it in the app, it will not show up for review.

Step #5: Scroll down to the Work Updated This Day section and click on a project level to expand the details. — Scroll down to the **Work Updated This Day** section and click on a project level to expand the details.

Step #6: Click on an installation claiming line to view the completion status set by the installer. — Click on an installation claiming line to view the completion status set by the installer.

Step #7: Click on the provided photo thumbnail to visually verify the installed work. — Click on the provided photo thumbnail to visually verify the installed work.

Step #8: Click the document link to download and review the completed inspection checklist PDF. — Click the document link to download and review the completed inspection checklist PDF.

Approving Inventory and Finalizing Claims

Below the claiming line, you will see the exact inventory items used, as logged by the installer.

Step #9: Expand the inventory list to review the components associated with the completed level. — Expand the inventory list to review the components associated with the completed level.

Step #10: If the installer made a mistake logging materials, click into the claim field and manually adjust the quantity. — If the installer made a mistake logging materials, click into the claim field and manually adjust the quantity.

Step #11: Click the approval checkmark next to the inventory items to confirm them. — Click the approval checkmark next to the inventory items to confirm them.

Step #12: Repeat this verification and approval process for all completed levels and works in the project. — Repeat this verification and approval process for all completed levels and works in the project.

Approving inventory automatically deducts the items from your state warehouse. Approving the works completes them in MYOB and queues them in the "Pending to be Invoiced" section.

Q: Why aren't completed works showing up on the review page?

A: The review page only displays works that have an update associated with them. If an installer completes a task but fails to log the update via the mobile app, it will not appear here.

Q: What happens when I approve a timesheet?

A: Once approved, the logged timesheet hours are sent directly to MYOB and recorded as a cost against the project.

Q: What happens to inventory when I approve it?

A: Approving inventory automatically deducts those items from the warehouse stock in the respective state where the schedule is located.

Q: Can I change an inventory claim if the installer made a mistake?

A: Yes. Before approving, you can manually adjust the values in the claim fields if the installer entered incorrect quantities.

Term	Definition
Work Review	A live, inbox-like dashboard where submitted timesheets, media, and installation updates are gathered for manager approval.
Claiming Line	A specific milestone or line item in a project quote (e.g., a waste chute on a specific level) that can be billed once completed.
MYOB	The accounting software integrated with ChuteFlow that tracks project costs and handles pending invoices.
Cost Code	An identifier linking specific work tasks or inventory items to the project's financial budget.