How to Search Project PDFs for ERP Part Numbers in Teams

Learn how to navigate Microsoft Teams channels to locate Eplan project files and search for specific ERP part numbers using your browser.

May 18, 2026 By Drew Stewart

This guide explains how to navigate Microsoft Teams to locate Eplan PDF documentation for the SYM ITC 2025 project and efficiently search for specific ERP part numbers within those files.

This workflow applies to technicians, engineers, and project managers who need to cross-reference equipment tags and bill of materials (BOM) numbers directly from project schematics during procurement or troubleshooting.

Navigating to the Project Directory

To find the correct engineering documents, you need to drill down into the specific project folders within your Teams workspace.

Step #2: Navigate to the Shared channel in your Microsoft Teams workspace. — Navigate to the **Shared** channel in your Microsoft Teams workspace.

Step #3: Click to open the SYM ITC 2025 folder. — Click to open the **SYM ITC 2025** folder.

Step #4: Select the XIB folder from the document list. — Select the **XIB** folder from the document list.

Step #5: Open the Electrical xib folder. — Open the **Electrical xib** folder.

Step #6: Click the GBH folder to access the final PDF directories. — Click the **GBH** folder to access the final PDF directories.

Opening and Searching the PDF

While Microsoft Teams has a built-in PDF viewer, opening large technical schematics in a dedicated web browser provides better search capabilities and performance.

Step #7: Locate the target schematic document, such as Eplan_XIB_RH_v1.00.0.pdf. — Locate the target schematic document, such as **Eplan_XIB_RH_v1.00.0.pdf**.

Step #8: Open the file options menu and select Open in browser. — Open the file options menu and select **Open in browser**.

Opening the file in your browser allows you to leverage native browser shortcuts and search features, making it much easier to navigate dense technical tables.

Step #10: Once the PDF loads, highlight the target ERP number (e.g., 00-01-23-55-91) in the parts table. — Once the PDF loads, highlight the target ERP number (e.g., *00-01-23-55-91*) in the parts table.

Press Ctrl + C to copy the highlighted ERP number to your clipboard.

Press Ctrl + F to open your browser's page search tool.

Press Ctrl + V to paste the ERP number into the search field.

Step #16: Review the highlighted search results in the document to locate all occurrences of the part. — Review the highlighted search results in the document to locate all occurrences of the part.

If you are using a browser with integrated AI features (like Microsoft Edge Copilot), pasting a part number may also trigger a prompt box offering to summarize or analyze the part details found on the page.

FAQ

Q: Why should I open the PDF in a browser instead of viewing it directly in Teams?

A: Teams' native document viewer can sometimes struggle with large, multi-page Eplan schematics. Using your browser ensures faster rendering, smoother scrolling, and access to robust text-search tools (Ctrl+F) that are essential for finding specific part numbers.

Glossary

Term	Definition
ERP Number	Enterprise Resource Planning number; a unique identifier used to track specific parts for procurement and inventory.
Eplan	A specialized software platform used extensively for electrical design, schematics, and fluid engineering documentation.
BOM	Bill of Materials; a comprehensive list of parts, components, and quantities required to build or repair a system.