How to Send Tuesday Listing Updates to Clients

Learn how to export a Listing Activity Report from ShowingTime and email it to your sellers using Follow Up Boss for their weekly updates.

July 28, 2026 By Lane Lemmings

This guide explains how to generate a Listing Activity Report in ShowingTime and email it to clients alongside their weekly update. Completing this ensures homeowners stay informed about their property's showing activity and feedback.

This workflow is for real estate agents and administrative teams. Use this process every Tuesday when dispatching weekly listing updates to active sellers.

Exporting the ShowingTime Report

Navigate to your active listing in ShowingTime to begin generating the activity report.

Step #1: Click Listing Activity Report in the left sidebar navigation. — Click **Listing Activity Report** in the left sidebar navigation.

Step #2: Click Homeowner Version to format the analytics properly for your client. — Click **Homeowner Version** to format the analytics properly for your client.

Step #3: Click Download PDF. — Click **Download PDF**.

Step #4: Select your dedicated Tuesday Updates folder in the save dialog box. — Select your dedicated **Tuesday Updates** folder in the save dialog box.

Rename the file to the property address followed by the word "Report" (e.g., 701 N Taft Ave Report), and press Enter to save.

Sending the Update in Follow Up Boss

Once your reports are downloaded, use your transaction sheet to identify the homeowners and prepare their update emails.

Step #6: Switch to your Follow Up Boss dashboard tab. — Switch to your **Follow Up Boss** dashboard tab.

Step #7: Click the search bar at the top of the interface. — Click the search bar at the top of the interface.

Type the homeowner's last name.

Step #9: Select the correct contact record from the search dropdown results. — Select the correct contact record from the search dropdown results.

Step #10: Click the Send Email tab in the communication feed. — Click the **Send Email** tab in the communication feed.

Step #11: Ensure all applicable homeowner email addresses are included in the recipient field. — Ensure all applicable homeowner email addresses are included in the recipient field.

Always double-check that you CC the lead agent (e.g., June) on every weekly update email so they have a record of the communication.

Step #12: Click CC and add the lead agent to the email. — Click CC and add the lead agent to the email.

Step #13: Click Templates in the email formatting toolbar. — Click **Templates** in the email formatting toolbar.

Step #14: Select My Email Templates from the folder list. — Select **My Email Templates** from the folder list.

Step #15: Choose the Tuesday Updates template to insert the standard message body. — Choose the **Tuesday Updates** template to insert the standard message body.

Step #16: Review the drafted email. If the template auto-populated the client's current mailing address instead of the listed property address, manually update the text. — Review the drafted email. If the template auto-populated the client's current mailing address instead of the listed property address, manually update the text.

Step #17: Click the Attachments icon below the email body. — Click the **Attachments** icon below the email body.

Step #18: Select the ShowingTime PDF you just saved, along with the custom Canva report, and click Open. — Select the ShowingTime PDF you just saved, along with the custom Canva report, and click **Open**.

Verify that both reports are attached properly and click send.

Q: What should I do if the property address in the email template is incorrect?

A: Update the address manually before sending. Sometimes the CRM auto-populates the client's current mailing address instead of the specific property they are selling.

Q: Where can I find the Tuesday Updates email template?

A: It is located under "My Email Templates" in the Follow Up Boss email composer. If you do not see it, ask your team lead to share their templates with you.

Term	Definition
ShowingTime	A real estate showing management and scheduling platform used to track property visits.
Follow Up Boss	A customer relationship management (CRM) system used to organize real estate leads and client communications.
Listing Activity Report	A summary document detailing showing appointments, agent feedback, and property views for a specific real estate listing.

Term

Definition

ShowingTime

A real estate showing management and scheduling platform used to track property visits.

Follow Up Boss

A customer relationship management (CRM) system used to organize real estate leads and client communications.

Listing Activity Report

A summary document detailing showing appointments, agent feedback, and property views for a specific real estate listing.