Step-by-Step Guide to Completing GRN in SAP at Store

Learn how to efficiently complete the Goods Receipt Note (GRN) process in SAP at Jet Store, including handling damaged and missing items, scanning HU labels, and posting GRN for outbound trips.

October 8, 2025 By RBL WSI Mumbai

In this guide, we'll learn how to process a Goods Receipt Note (GRN) for outbound trips in SAP at a store. We will cover how to scan Handling Units (HUs), record damages and shortages, and complete the GRN posting. This process helps ensure accurate inventory records and proper handling of received goods.

Let's get started

Let's begin with SAP.

Step #1: Open SAP — Open SAP

Type "ZSTORE & hit Enter"

Step #2: Click on "GRN against DC / DSD" — Click on "GRN against DC / DSD"

Click on GRN using either the inbound or outbound trip. Here, we will use the outbound trip.

Step #3: Click on "GRN: Inbound Trip, Outbound Trip" — Click on "GRN: Inbound Trip, Outbound Trip"

Step #4: Click on "Outbound" — Click on "Outbound"

Enter the trip and select the secondary radio button for 100% scanning.

Step #5: Click on "NEXT" — Click on "NEXT"

Next.

Step #6: Tick the checkbox as per the headers — Tick the checkbox as per the headers

If everything looks good for all the remarks, just click yes.

Step #7: Click on "品" — Click on "品"

Step #8: Click here — Click here

Go next.

Step #9: Click on "Next" — Click on "Next"

It now says we have two HUs that need to be GRN'ed at the store.

Step #10:

Let's follow a simple process: Suppose an HU has 10 items. You want to scan the HU label and complete the GRN at this store.

Step #11: Click here — Click here

Here, we have a scan HU. It says "good."

Step #12: Click here — Click here

Suppose you have another HU that you have physically counted, and it has one shortage/missing item.

You can simply click on "Display" next to the HU number.

Step #13: Click here — Click here

We will continue scanning this article. Since we have 10, we 1 shortage.

Step #14:

Step #15: Scan those article on quantity level — Scan those article on quantity level

We will continue adding it.

As we proceed, you can see here that it shows one.

Step #16:

Keep doing that until you reach 7 quantities.

Keep scanning.

Step #17: Click here — Click here

Once this is done, click on "View HU." It should display this message.

Step #18: Click on "View HUs" — Click on "View HUs"

Step #19: It accounts for shortage of 1 in that particular HU — It accounts for shortage of 1 in that particular HU

Once this is done, click here. The scan is complete.

Step #20: Click here — Click here

Step #21: Click on "Post GRN" — Click on "Post GRN"

Now, you want to check the preview to see what your shortages were.

Step #22: Click on "Print POD" — Click on "Print POD"

Step #23: Click on "preview" — Click on "preview"

It says that HU number one went smoothly. Whereas for another HU, shortage is mentioned on summary level.

Step #24: Click ok — Click ok

Step #25: Go back — Go back

Step #26: Click on "Print POD Later" — Click on "Print POD Later"