How to Submit Mechanical Supervisor Daily Reports

Learn how to update daily cell progress and submit team man-hours within the Smartsheet Mechanical Supervisor WorkApp.

May 20, 2026 By Drew Stewart

This guide explains how to track your team's daily task progress and log man-hours using the Smartsheet WorkApps interface.

Mechanical supervisors use this process at the end of their shift to update the main tracker and ensure accurate labor and progress reporting.

Access the Mechanical Supervisor App

Step #1: Click the ... (More) icon in the left navigation menu. — Click the **... (More)** icon in the left navigation menu.

Step #2: Select WorkApps to view your available applications. — Select **WorkApps** to view your available applications.

Step #3: Click the Mechanical supervisor card to launch your workspace. — Click the **Mechanical supervisor** card to launch your workspace.

Update Daily Progress

Step #4: In the left menu, select the specific cell you worked on today (e.g., AIB 332 Mechanical). — In the left menu, select the specific cell you worked on today (e.g., **AIB 332 Mechanical**).

Step #5: Click the dropdown in the Daily Status column for a task to update its current state. — Click the dropdown in the **Daily Status** column for a task to update its current state.

Use the following statuses depending on the task's condition:

Status Option	When to use	How it impacts the tracker
Complete	The task is fully finished.	Clears the task from your daily view after saving.
In Progress	The task is partially completed.	Keeps the task visible for the next day.
Missing material	Work is halted because parts are unavailable.	Flags the task for material fulfillment.

Step #6: Click the adjacent Daily Percent cell and type the completion percentage (e.g., 100 or 50). — Click the adjacent **Daily Percent** cell and type the completion percentage (e.g., `100` or `50`).

To update multiple identical rows quickly, highlight your completed cells, press Ctrl + C to copy, and click and drag over the remaining rows to paste with Ctrl + V.

Step #7: Drag and paste copied values across multiple rows to speed up data entry. — Drag and paste copied values across multiple rows to speed up data entry.

Step #8: Click the Save icon at the top of the screen when all progress is updated. — Click the **Save** icon at the top of the screen when all progress is updated.

Saving may take a minute because your data is porting over to a very large master tracker. Do not refresh or exit while saving.

Submit Man-Hours

After updating task progress, log the total labor hours your team spent working on that specific cell.

Step #9: Click the Man hours here form from the left navigation panel. — Click the **Man hours here** form from the left navigation panel.

Step #10: Click into the Supervisor's name field and enter your name. — Click into the **Supervisor's name** field and enter your name.

Step #11: Select the Cell name you worked on from the dropdown menu. — Select the **Cell name** you worked on from the dropdown menu.

Step #12: Enter the total hours your team spent specifically on this cell in the Mechanical daily hours field. — Enter the total hours your team spent specifically on this cell in the **Mechanical daily hours** field.

Step #13: Enter the total number of people who worked on this cell in the Mechanical team size field. — Enter the total number of people who worked on this cell in the **Mechanical team size** field.

Step #14: Click Submit to finalize and send your daily report. — Click **Submit** to finalize and send your daily report.

FAQ

Q: Why does the sheet take so long to save?

A: The main tracker is a very large sheet that aggregates data from all supervisors. When you save, your information is porting over to that master document, which takes a moment to process.

Q: Where did my completed tasks go after I saved?

A: The system automatically clears out tasks marked as 100% Complete when you save and refresh. This prevents your sheet from getting bogged down and helps you focus purely on what is left for the next day.

Q: How do I report hours if my team split their time between multiple cells today?

A: Only input the hours spent on the specific cell you selected. For example, if a team worked a 10-hour day but only spent 6 hours on the current cell, enter "6" in the Daily Hours field. You will submit a separate entry for the other cell's hours.

Glossary

Term	Definition
Cell	A designated work area or structural section of the project (e.g., AIB 332).
Main Tracker	The central master Smartsheet where all daily updates and hours from individual supervisors are aggregated.
WorkApps	Customized, role-based interfaces in Smartsheet that display only the tools and views necessary for your specific job.