Understanding Invoices with Mixed Sub-Accounts
Learn how to manage invoices with mixed sub-accounts effectively, ensuring accurate billing for departments like material and plumbing inventory.
By Rose Gomez
In this guide, we'll learn how to manage invoices with mixed sub-accounts effectively. The process involves selecting balances, ensuring they zero out, and matching invoice details accurately. We'll also cover how to mark specific lines for Mark and Shawn to clarify charges.
Let's get started
1
Click on "New Invoice"
2
Search for the PO: Type "250325cs-3 + Tab"
3
Click on "Select All"
The $880.20 matches the $880.20 on the invoice.
4
5
Click on "Add To Invoice"
6
Click on "880.20"
Line one is material department 1. Line two is plumbing inventory. Line three is material department 1. Lines four and five are plumbing inventory.
7
Click on "PO Line"
8
This is where you see which accounts and departments each line item is allocated to.
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We are going to use this information to mark up the invoice so that Mark and Shawn know which department each item is being charged to.
10
Create a text box using your text tool
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Drag here
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Type "MATERIAL DEPT 1"
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Adjust your font size so that you add notes to each invoice line
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Type "30"
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When pushing "Enter" you want to hold down CTRL or your dialog box will close
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Type "Ctrl + Enter"
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Type "Ctrl + Enter"
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Type "PLUMBING INVENTORY"
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Type "Ctrl + Enter"
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Click here
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Type "Ctrl + Enter"
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Type "Ctrl + Enter"
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Type "MATERIAL DEPT 1"
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Click on "MATERIAL DEPT 1"
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Type "Ctrl + Enter"
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Click on "OK"
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Click here
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Click on "DocRoute"
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Send to Mark and Shawn
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Click on "O"
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Click on "Route"
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Click on "OK"
