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Understanding Invoices with Mixed Sub-Accounts

Learn how to manage invoices with mixed sub-accounts effectively, ensuring accurate billing for departments like material and plumbing inventory.

By Rose Gomez

In this guide, we'll learn how to manage invoices with mixed sub-accounts effectively. The process involves selecting balances, ensuring they zero out, and matching invoice details accurately. We'll also cover how to mark specific lines for Mark and Shawn to clarify charges.

Let's get started

1
Click on "New Invoice"
Step #1: Click on "New Invoice"

2
Search for the PO: Type "250325cs-3 + Tab"
3
Click on "Select All"
Step #3: Click on "Select All"

The $880.20 matches the $880.20 on the invoice.

4
Step #4:
5
Click on "Add To Invoice"
Step #5: Click on "Add To Invoice"
6
Click on "880.20"
Step #6: Click on "880.20"

Line one is material department 1. Line two is plumbing inventory. Line three is material department 1. Lines four and five are plumbing inventory.

7
Click on "PO Line"
Step #7: Click on "PO Line"
8
This is where you see which accounts and departments each line item is allocated to.
Step #8: This is where you see which accounts and departments each line item is allocated to.
9
We are going to use this information to mark up the invoice so that Mark and Shawn know which department each item is being charged to.
Step #9: We are going to use this information to mark up the invoice so that Mark and Shawn know which department each item is being charged to.

10
Create a text box using your text tool
Step #10: Create a text box using your text tool
11
Drag here
Step #11: Drag here
12
Type "MATERIAL DEPT 1"
13
Adjust your font size so that you add notes to each invoice line
Step #13: Adjust your font size so that you add notes to each invoice line
14
Type "30"
15
When pushing "Enter" you want to hold down CTRL or your dialog box will close
Step #15: When pushing "Enter" you want to hold down CTRL or your dialog box will close
16
Type "Ctrl + Enter"

17
Type "Ctrl + Enter"
18
Type "PLUMBING INVENTORY"
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Type "Ctrl + Enter"
20
Click here
Step #20: Click here
21
Type "Ctrl + Enter"
22
Type "Ctrl + Enter"
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Type "MATERIAL DEPT 1"
24
Click on "MATERIAL DEPT 1"
Step #24: Click on "MATERIAL DEPT 1"
25
Type "Ctrl + Enter"
26
Click on "OK"
Step #26: Click on "OK"
27
Click here
Step #27: Click here
28
Click on "DocRoute"
Step #28: Click on "DocRoute"
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Send to Mark and Shawn
Step #29: Send to Mark and Shawn

30
Click on "O"
Step #30: Click on "O"
31
Click on "Route"
Step #31: Click on "Route"
32
Click on "OK"
Step #32: Click on "OK"

Understanding Invoices with Mixed Sub-Accounts