Update Bell Schedules and Ring Lists in InformaCast

Learn how to manage bell schedules, configure ring lists, and set up calendar exceptions using the Singlewire InformaCast web interface.

July 20, 2026 By Tanner Nack

This guide explains how to edit bell schedules and update ring list times in Singlewire InformaCast. Completing this ensures your facility's automated tones and bells trigger at the correct times throughout the year.

This process is intended for IT administrators and facility managers responsible for maintaining accurate school or building schedules. Use it when updating term dates, adjusting daily bell times, or accommodating special events.

Navigate to your InformaCast application server in a web browser.

Step #2: Select InformaCast from the available applications to access the administration portal. — Select **InformaCast** from the available applications to access the administration portal.

Once you log in, the system typically lands directly on the Bell Schedule Calendar by default.

Step #4: Click Bells in the left-hand navigation menu to access the primary dashboard. — Click **Bells** in the left-hand navigation menu to access the primary dashboard.

The Bells dashboard offers four primary management options for scheduling:

Option	Description
Bell Schedule Calendar	Provides a visual monthly calendar view of your active schedules.
Bell Schedules	Associates ring lists with specific days of the week over a set date range.
Ring Lists	Contains the actual bells, including the specific times, tones, and recipient groups.
Exceptions	Overrides the normal bell schedule with an alternative ring list for a specific, one-off date (e.g., AP testing or assemblies).

Edit a Bell Schedule

To adjust the active date range of an existing weekly schedule, navigate to the Bell Schedules section.

Step #5: Click the Bell Schedules card from the Bells dashboard. — Click the **Bell Schedules** card from the Bells dashboard.

Step #6: Select the schedule you want to modify, such as Indian Hill HS Regular Weekly Schedule. — Select the schedule you want to modify, such as **Indian Hill HS Regular Weekly Schedule**.

Step #7: Click the End Date field to open the calendar date picker. — Click the **End Date** field to open the calendar date picker.

Step #8: Use the arrows to navigate to the desired month and click a date (e.g., October 1). — Use the arrows to navigate to the desired month and click a date (e.g., **October 1**).

Step #9: Click OK to confirm the date selection. — Click OK to confirm the date selection.

In the Exceptions area at the bottom of the schedule, you can define one-off days (like testing schedules) to override the normal weekly routine for a specific time period.

Step #10: Scroll to the bottom of the page and click Save to apply your changes. — Scroll to the bottom of the page and click **Save** to apply your changes.

Update a Ring List

To add a new bell time to a schedule, you must edit the underlying Ring List.

Step #11: Return to the Bells dashboard and click the Ring Lists card. — Return to the Bells dashboard and click the **Ring Lists** card.

Step #12: If your list is long, click the Rows per page dropdown and select 50 to view all available ring lists. — If your list is long, click the **Rows per page** dropdown and select 50 to view all available ring lists.

Step #13: Click the name of the ring list you want to edit, such as Regular Day. — Click the name of the ring list you want to edit, such as **Regular Day**.

Step #14: Click Add Ring List Entry to insert a new bell time. — Click **Add Ring List Entry** to insert a new bell time.

Step #16: Click Save to confirm the new ring list entry. — Click **Save** to confirm the new ring list entry.

Q: What is the difference between a ring list and a bell schedule?

A: A ring list contains the specific bell times and tones. A bell schedule assigns those ring lists to specific days of the week across a date range.

Q: How do I handle schedule overrides for a single day?

A: You can use the Exceptions feature within a bell schedule to replace the normal daily ring list with a different one (like a testing schedule) for specific dates.

Term	Definition
Bell Schedule	A configuration that assigns specific ring lists to days of the week over a defined date range.
Ring List	A collection of specific times, tones, and recipient groups that dictate when and where bells sound.
Exception	A one-off override applied to a bell schedule that replaces the normal daily routine with a temporary schedule for a specific date.
Recipient Group	The specific set of speakers or endpoints designated to broadcast the bell tone.