How to Update the Student Snapshot in PowerSchool

Learn how to access and update a student snapshot in PowerSchool, including configurations for EAL, accommodations, early childhood interventions, and external services.

May 14, 2026 By Cindy Warner-Dobrowski

This guide demonstrates how to update a student's snapshot in PowerSchool to ensure their intervention, accommodation, and external service records are accurate. Maintaining this snapshot guarantees that relevant support details correctly reflect on teacher dashboards and academic reports.

This workflow applies to early childhood interventionists, EAL teachers, counselors, learning resource specialists, and educational psychologists responsible for managing specialized student service records. It should be used whenever a student begins, adjusts, or exits a support program.

Navigating to the Student Snapshot

Step #1: Search for the student in the PowerSchool start page and select them from the dropdown menu. — Search for the student in the PowerSchool start page and select them from the dropdown menu.

Step #2: Click ISKL Custom Screens in the left navigation menu. — Click **ISKL Custom Screens** in the left navigation menu.

Step #3: Select Student Snapshot to open the student's service record. — Select **Student Snapshot** to open the student's service record.

Overview of Snapshot Categories

Depending on your role and the student's needs, you will update different tabs within the snapshot.

Support Category	Maintained By	Information Tracked
Early Childhood Intervention	Early Childhood Interventionist	Intervention status, case manager, and support areas (e.g., Physical, Language).
English as an Additional Language (EAL)	EAL Teachers	Support levels, case manager, and WIDA language proficiency scores.
Beyond Tier One (LR/Counseling)	Counselors / LR Specialists	Academic, behavioral, and social-emotional tier levels and strategies.
Speech & Language Services	Speech Pathologists	Direct service levels and assigned therapist.
Accommodations	Case Managers / Ed Psychs	Internal environmental accommodations and external board access arrangements (IB/College Board).
Documentation & External Services	Educational Psychologists	On-file psychological evaluations, occupational therapies, and release of information records.

Updating Intervention and Support Services

Early Childhood Intervention

Step #5: Select Yes if the student is currently receiving intervention, then choose the case manager from the dropdown. — Select **Yes** if the student is currently receiving intervention, then choose the case manager from the dropdown.

Step #6: Check the specific areas where the student receives support, such as Social / Emotional, Physical, Language, Cognitive, Literacy, or Mathematics. — Check the specific areas where the student receives support, such as **Social / Emotional**, Physical, Language, Cognitive, Literacy, or Mathematics.

When a student no longer receives support, ensure you change the intervention toggle to No and clear out the previously checked areas.

English as an Additional Language (EAL)

Step #8: Select Yes for EAL support, choose the case manager, update the level of class support, and adjust the student's WIDA level if applicable. — Select **Yes** for EAL support, choose the case manager, update the level of class support, and adjust the student's WIDA level if applicable.

Beyond Tier One (LR & Counseling)

Step #9: Click LR and / or Counseling Support to manage Beyond Tier One services. — Click **LR and / or Counseling Support** to manage Beyond Tier One services.

Step #10: Select Yes for the relevant service, assign the case manager, and set the appropriate tier level (e.g., Tier 1 monitor). — Select **Yes** for the relevant service, assign the case manager, and set the appropriate tier level (e.g., Tier 1 monitor).

The Other Relevant Information field can be used to briefly document interventions that have been provided.

Step #11: Enter any necessary background notes into the Other Relevant Information field. — Enter any necessary background notes into the **Other Relevant Information** field.

Step #12: Add actionable classroom strategies into the Tier 1 Strategies field. — Add actionable classroom strategies into the **Tier 1 Strategies** field.

The student snapshot is directly viewable in the teacher portal. Ensure all contextual notes and Tier 1 strategies are suitable for a general teaching audience.

Speech and Language Services

Step #13: Click Speech / Language Services. — Click **Speech / Language Services**.

Step #14: Toggle the service to Yes, select the Speech & Language Pathologist, and define the required level of support. — Toggle the service to **Yes**, select the Speech & Language Pathologist, and define the required level of support.

Managing Accommodations and External Documentation

Accommodations

Internal ISKL accommodations come directly from the Accommodation Plan or Student Support Plan (SSP). You cannot manually edit these checkboxes directly in the Snapshot view.

Step #16: For students requiring external assessment access arrangements (College Board or IB), the HS Educational Psychologist should enter the date the application was filed. — For students requiring external assessment access arrangements (College Board or IB), the HS Educational Psychologist should enter the date the application was filed.

Step #17: Update the decision status to Approved or Denied once the board returns a verdict. — Update the decision status to **Approved** or Denied once the board returns a verdict.

Step #18: Enter any relevant notes in the Decision Notes field. — Enter any relevant notes in the **Decision Notes** field.

Documentation and External Services

Step #19: Click Documentation to record on-file evaluations, confidential files, behavior plans, or exit letters. — Click **Documentation** to record on-file evaluations, confidential files, behavior plans, or exit letters.

Step #20: To add a third-party therapist or clinic, click External Service 1. — To add a third-party therapist or clinic, click **External Service 1**.

Step #21: Select Yes, choose the type of service (e.g., Occupational Therapy), and select the provider agency. — Select **Yes**, choose the type of service (e.g., Occupational Therapy), and select the provider agency.

Step #22: Enter the individual therapist's name and indicate whether an exchange for release of information is on file. — Enter the individual therapist's name and indicate whether an exchange for release of information is on file.

Saving Changes

Step #23: Scroll to the bottom of the snapshot page and click Submit to save all updates. — Scroll to the bottom of the snapshot page and click **Submit** to save all updates.

FAQ

Q: Why can't I edit the ISKL accommodation checkboxes?

A: Internal accommodation checkboxes pull directly from the student's official Accommodation Plan or SSP. Because they act as a mirror of that official document, they cannot be manually edited from the Student Snapshot screen.

Q: When do WIDA scores appear on the EAL snapshot?

A: WIDA scores are batch-uploaded to the snapshot automatically across the system once the official WIDA testing cycle has finished.

Q: How do I remove a student from an intervention service entirely?

A: Select "No" for the support status and ensure all corresponding fields (such as tier level, assigned case manager, and support area checkboxes) are reset to blank or unselected.