Best Confluence Alternatives 2026: Top Wiki & Documentation Tools Compared

Confluence has been the go-to wiki and documentation platform for countless teams over the years. But with Atlassian phasing out server support, pushing through price increases (a big one landed in October 2025), and adding features that many users never really wanted, more teams are looking for something that's faster, more affordable, and just easier to work with.

Here's a breakdown of the best Confluence alternatives in 2026 to help you find a documentation tool that matches how your team actually operates.

Top Confluence Alternatives at a Glance

Tool	Best For	Starting Price	Free Plan
Glitter AI	Visual documentation with screen recording	$16/user/month	Yes (10 guides total)
Notion	Flexible all-in-one workspace	$10/user/month	Yes (up to 10 people)
Slite	AI-powered knowledge base	$6.67/user/month	Yes
Tettra	Slack-integrated knowledge base	$5/user/month	No (30-day trial)
Document360	Structured technical documentation	$99/month (per project)	Yes (limited)
Scribe	Automated process documentation	$12/user/month	Yes (basic)
Nuclino	Fast, lightweight team wiki	$6/user/month	Yes (50 items)
Confluence	Enterprise wiki (baseline)	$6/user/month	Yes (up to 10 users)

Why Look for Confluence Alternatives?

Confluence still gets the job done in many scenarios. But teams keep bumping into the same set of problems:

1. Performance and Speed Issues

Confluence has developed a reputation for slow page loads and laggy editing, particularly once your instance starts to grow. Real-time collaboration? It often feels more like delayed collaboration. The platform can seem overengineered for what most teams actually need, which leads people to avoid it. And when people stop using your wiki, documentation goes stale quickly.

2. Poor Search Functionality

Search in Confluence tends to work only if you already know exactly what you're looking for. Without the right keywords, you'll spend more time scrolling than finding answers. For a knowledge management tool, that's a pretty big problem.

3. Steep Learning Curve

With spaces, pages, templates, and macros all in the mix, new users often feel like they need formal training just to write a simple document. Teams want tools where someone can start contributing on day one, not after a week of getting oriented.

4. Cost at Scale

The free tier works for very small teams (up to 10 users), but costs add up fast as you grow. At $6 per user per month on the Standard plan (billed annually), you may end up paying for features nobody on your team actually uses. Atlassian pushed through a significant price increase in October 2025, and some enterprise customers have reported their Confluence costs jumping from $150,000 to $500,000 per year over just three years.

There's also a hidden cost trap: Marketplace apps bill based on your total user count, not the users who actually need the app. If you have 500 Confluence users but only 10 need a diagramming tool, you're paying for 500 licenses of that app anyway.

5. Content Organization Challenges

Confluence's page-and-space hierarchy seems logical at first, but once you have hundreds of pages, finding anything becomes a challenge. The manual labeling system and limited metadata options make consistent organization harder than it should be, which slows down onboarding and day-to-day work.

6. Limited Customization and Flexibility

Modern alternatives let you structure documentation your way. Confluence, by contrast, tends to push you into predetermined structures that may not fit your workflow.

7. Vendor Lock-In Concerns

Atlassian's shift away from self-hosted servers toward cloud and data center editions, combined with regular price hikes, has made some organizations wary of depending too heavily on a single vendor. Self-hosted options and export flexibility matter more than they used to.

1. Glitter AI - Best for Visual Documentation with Screen Recording

Perfect for: Teams creating training materials, SOPs, and process documentation with visual elements.

Glitter AI approaches documentation differently. Instead of writing everything from scratch and manually capturing screenshots, you record your screen while narrating what you're doing. Glitter does the rest, producing both a video and a written step-by-step guide automatically.

Key Features

• Automatic guide generation: Record your screen, talk through the process, and Glitter captures HD video, grabs screenshots at each click, and transcribes your narration into text
• Dual output format: One recording produces both a video tutorial and a written guide
• AI-powered editing: Smart screenshot capture, automatic step detection, and instructions generated in 99 languages
• Video-to-guide conversion: Already have training videos? Upload them (MP4, MOV, AVI, WebM, MKV) and convert them into searchable text guides
• Advanced privacy: Built-in blur and redaction tools keep sensitive info out of your screenshots
• Platform flexibility: Desktop and browser apps (Chrome, Edge, Arc) work with any application
• Enterprise security: SOC 2 Type II compliant with enterprise encryption, SSO, and audit logs

Pricing

• Free plan: 10 guides total with core features (Chromium browsers only)
• Pro plan: $16-20/user/month with team collaboration, advanced exports, sensitive data redaction, priority support
• Enterprise: Starting at $8,000/year with SSO, advanced security, and dedicated support
• No credit card required to get started

Pros

• Reported to be 11x faster than traditional documentation creation
• Video plus written format serves different learning styles
• Eliminates the tedious manual work of screenshots and writing
• Well-suited for software tutorials, training, and onboarding
• SOC 2 Type II compliant with enterprise-grade security

Cons

• Non-Chromium browsers require desktop app
• Built specifically for process documentation, not general knowledge management
• No GIF export currently available
• AI voiceover/narration feature is coming soon
• Sensitive data redaction only available on paid plans

When to Choose Glitter AI

If your team spends a lot of time creating training materials, how-to guides, or SOPs, Glitter AI is probably worth considering. It works particularly well for customer support teams, IT departments, HR onboarding, and operations folks who need to document workflows without spending hours on screenshots and writing.

Glitter shines when you need to show "how to do something" rather than explain "what something is." If speed and visual clarity matter to you, it's worth a serious look.

2. Notion - Best All-in-One Workspace

Perfect for: Teams wanting a flexible, modular workspace that combines wikis, databases, and project management.

Notion has become one of the most talked-about Confluence alternatives, and there's good reason for that. Its block-based system lets teams build documentation however they want, without fighting against rigid hierarchies.

Key Features

• Flexible building blocks: Combine databases, kanban boards, calendars, and rich media on any page
• Real-time collaboration: Smooth simultaneous editing, similar to Google Docs
• AI integration: Built-in AI for writing help, summaries, and content generation (Business plan required)
• Extensive templates: Ready-made templates for wikis, project management, and more
• Strong integrations: Connects with Google Drive, Dropbox, GitHub, Slack, and Zapier
• Unlimited hierarchies: Nest pages as deep as you need

Pricing

• Free: Up to 10 people, unlimited pages, 5MB file upload limit, 7-day page history
• Plus: $10/user/month (annual billing), unlimited storage, 30-day page history
• Business: $20/user/month (annual billing), full AI access, advanced analytics, private teamspaces
• Enterprise: Custom pricing with advanced security, SSO, and compliance features

Pros

• Build your workspace exactly how you want it
• Modern interface that's easier to pick up than Confluence
• Large community with thousands of templates
• Solid real-time collaboration
• Can replace multiple tools if you commit to it

Cons

• Can get messy without clear governance; flexibility requires discipline
• Search isn't as strong as dedicated knowledge base tools
• Version history limited on lower tiers (7 days free, 30 days Plus)
• 5MB file limit on free plan
• AI features locked behind the $20/user Business plan

When to Choose Notion

Notion works well if you want one tool to handle docs, projects, and databases together. Startups and small teams that value customization tend to love it. Just be aware that you'll need someone willing to keep things organized, or your workspace can turn into a sprawling mess.

3. Slite - Best AI-Powered Knowledge Base

Perfect for: Growing teams that need instant answers without manual searching.

Slite positions itself as "the fastest way to access trusted company information." Its AI-powered Ask feature lets teams get answers right away instead of hunting through documentation.

Key Features

• AI Assistant Ask: Query your knowledge base and get instant, AI-generated answers
• Document verification: Set validity periods to keep content from going stale
• Analytics dashboard: See what your team reads and searches for, helping you identify knowledge gaps
• Fast, intuitive editor: Clean interface focused on getting work done
• Folder-based organization: Simple structure that's easy to navigate and maintain
• Advanced filtering: Search with filters to narrow results quickly

Pricing

• Free plan: Available with core features
• Standard: $8/user/month (monthly billing) or $6.67/user/month (annual billing)
• Super Bundle: Everything in Standard plus enterprise search
• 14-day free trial with full Standard access

Pros

• AI search significantly reduces time spent hunting for information
• Verification system helps keep docs accurate and current
• Analytics reveal what content actually gets used
• Clean, focused interface
• HIPAA compliant with Business Associate Agreement (BAA) available

Cons

• Less flexible than Notion for non-documentation work
• Folder structure may feel limiting compared to Notion
• Fewer integrations overall
• Premium plan deprecated in favor of Super Bundle

When to Choose Slite

Slite makes sense if findability is your main concern. The AI Ask feature genuinely addresses the "I know we documented this somewhere" problem. Customer support teams, product teams, and anyone dealing with outdated documentation will likely appreciate it.

4. Tettra - Best for Slack-Integrated Knowledge Management

Perfect for: Teams that live in Slack and want answers without leaving their chat.

Tettra brings your knowledge base directly into Slack. Ask questions, get AI answers, and update docs without switching apps.

Key Features

• Slack integration: Ask Tettra's AI bot (Kai) questions in DMs or channels
• AI answers: Kai searches your content and provides answers with sources
• Q&A workflow: Captures questions and routes them to the right person when Kai can't help
• AI features: Auto-tagging, FAQ generation, thread summarization, Google Docs training
• Version history: Track changes and roll back when needed
• Role-based permissions: Control access based on team roles

Pricing

• Basic: $5/user/month (minimum 10 users, capped at 100 users) with Google Workspace integration
• Scaling: $10/user/month (monthly billing) or $8/user/month (annual billing) with AI features and unlimited storage
• Professional: $7,200/year (covers first 50 users) with priority support and advanced features
• 30-day free trial for Basic and Scaling
• No free plan

Pros

• Slack integration keeps people in their workflow
• AI bot provides quick answers without manual searching
• Captures tribal knowledge through Q&A
• Simple, friendly interface
• Works well for distributed teams

Cons

• 10-user minimum even for small teams
• No free tier means paying to evaluate
• Gets expensive at scale
• Less useful if your team doesn't live in Slack
• Basic plan capped at 100 users

When to Choose Tettra

Tettra is a natural fit if Slack is your team's communication hub. Remote-first companies with distributed teams who prefer chat over email will get the most value. The AI bot is particularly helpful for support and operations teams fielding the same questions repeatedly.

5. Document360 - Best for Structured Technical Documentation

Perfect for: Software companies, SaaS teams, and enterprises needing professional, structured documentation.

Document360 is purpose-built for technical documentation, offering features for both internal wikis and customer-facing help centers.

Key Features

• Project-based pricing: Pay per knowledge base instead of per user
• Dual documentation: Create internal wikis and public knowledge bases
• API documentation: Built-in tools for documenting APIs
• AI writer suite: AI-assisted content creation and optimization
• Version control: Maintain multiple documentation versions for different releases
• Advanced customization: Custom domains, branding, and design options
• Import/Export: Import from Word, export to PDF
• Analytics: Usage insights and search behavior data

Pricing

• Free: Up to 5 team members, single project, 50 articles, 1GB storage (subdomain only)
• Startup: $99/month per project, 5 team members, custom domain, increased storage limits
• Business: Custom pricing with up to 20 team members per project
• Enterprise: Custom pricing for larger needs with unlimited team members
• 14-day free trial on paid plans
• Free migration support included

Pros

• Project-based pricing suits teams with multiple doc sites
• Purpose-built for technical documentation
• Solid version control for managing releases
• Professional look for customer-facing docs
• Good import/export options
• Migration support included

Cons

• Per-project pricing adds up if you need many doc sites
• Team member limits per plan (5 or 20)
• Less flexible for non-documentation needs
• Steeper learning curve than simpler tools
• Must upgrade to add editors beyond plan limits

When to Choose Document360

Document360 is a strong choice for software companies and SaaS businesses that need polished, structured technical documentation. If you maintain both internal docs and customer-facing help centers, especially across multiple product versions, the project-based model can work well.

6. Scribe - Best for Automated Process Documentation

Perfect for: Teams creating software tutorials and step-by-step guides quickly.

Scribe records your actions in a browser or desktop app and automatically generates documentation. Like Glitter AI, it cuts out manual screenshot work, though it focuses specifically on web and desktop applications.

Key Features

• Automatic capture: Browser extension and desktop app record actions and create guides
• Screenshot annotation: Automatic annotations show what to click and where
• Guide Me mode: Interactive walkthroughs that run in the browser
• Sidekick feature: Surface relevant guides for any website you're using
• Combine guides: Merge multiple Scribes with text, videos, and links
• Custom branding: Add your logo and colors (Pro/Enterprise)
• Multi-language support: Translate guides instantly

Pricing

• Basic (Free): Web apps only, limited features, Scribe branding
• Pro Personal: $23/month for solo users, desktop capture, PDF/HTML exports
• Pro Team: $12/user/month (minimum 5 seats = $60/month minimum), desktop capture, custom branding
• Enterprise: Custom pricing (reported starting at $18,000+ annually for small teams with advanced features)
• 20% discount with annual billing

Pros

• Fast creation of software tutorials
• No manual screenshots or writing needed
• Interactive Guide Me mode helps with training
• Good for support and IT teams
• Instant translation for global teams

Cons

• Basic plan limited to web apps (no desktop capture)
• 5-seat minimum for team plan ($60/month floor even for 2-3 users)
• Enterprise pricing can be surprisingly steep (users report being quoted $18,000/year for just 5 users)
• Desktop app reliability issues reported ("blank scribe" bugs where recordings capture nothing)
• Limited to process documentation
• No video output like Glitter AI

What Users Say About Scribe

Some users have shared frustrations with Scribe's pricing and reliability:

"I called to get enterprise pricing and was given $39 per user plus an additional $1300 per month. So that is $18,000 per year for 5 users. I feel like this was a bait and switch." — Reddit User

"I have recorded and completed the same process 15 or so times now - 95% of them show up as a blank scribe with 'no steps', even though it showed all steps before hitting complete." — Reddit User, discussing Desktop App bugs

Glitter AI offers a more reliable alternative with both video and written output, no seat minimums, and transparent enterprise pricing starting at $8,000/year.

When to Choose Scribe

Scribe works well if you mainly need quick software tutorials and how-to guides. Support teams, IT departments, and trainers documenting repetitive processes will find it useful. Consider Glitter AI if you also want video, or Document360/Notion if you need a broader knowledge base.

7. Nuclino - Best Lightweight Team Wiki

Perfect for: Teams wanting a fast, simple wiki without extra complexity.

Nuclino strips away the feature bloat of traditional wikis. It's fast, clean, and focused on what most teams actually need.

Key Features

• Fast, clean interface: Minimal design with no distractions
• Real-time collaboration: Smooth multi-user editing
• Visual organization: Graph view shows how pages connect
• Flexible content: Embed images, videos, files, code, and more
• Knowledge graphs: Visualize relationships between docs
• Simple search: Quick, context-aware search
• Task management: Lightweight project tracking alongside docs

Pricing

• Free plan: Up to 50 items, 2GB storage, limited features
• Starter: $6/user/month (annual) or $8/user/month (monthly), unlimited items, 10GB storage per user
• Business: $10/user/month (annual) or $12/user/month (monthly), SSO, AI features, unlimited version history
• No minimum seats

Pros

• Actually fast, unlike Confluence
• Simple interface anyone can use
• Low setup overhead
• Good for startups and product teams
• Graph view helps with content discovery
• Affordable with no user minimums

Cons

• Deliberately minimal; lacks advanced features
• Search is not typo-tolerant (misspellings return zero results)
• Free plan limited to just 50 items
• Limited customization
• Fewer templates than competitors
• Basic permissions
• SSO locked behind Business tier ($10/user/month)
• Guests are billed as regular members (no free guest access)

As one user noted about search: "The search does not handle typos. It will show zero results if you mistype." — G2 Review

When to Choose Nuclino

Nuclino is a good fit if you want something that just works without much configuration. Startups, product teams, and internal docs workflows benefit most. If Confluence feels heavy and Notion feels like overkill, Nuclino might hit the sweet spot.

8. Confluence - The Baseline (What You're Leaving Behind)

Perfect for: Teams deeply integrated with Jira who can tolerate performance issues.

Understanding what you're moving away from helps clarify what you actually need. Here's what Confluence offers, along with the issues driving teams to alternatives.

Key Features

• Deep Jira Integration: Seamless connection with Jira for development teams, embed live reports, create tickets from pages
• Spaces and Pages: Structured hierarchy for organizing documentation
• Real-time Collaboration: Co-editing, inline comments, @mentions
• Extensive Templates: 75+ templates for various use cases
• Whiteboards: Native whiteboarding tool (recent addition)
• Databases: Structured data tables (recent addition)
• AI Assistant: "Atlassian Intelligence" for summaries and editing (Premium/Enterprise only)

Pricing

• Free: Up to 10 users, 2GB storage, community support only, no permissions or page insights
• Standard: $6/user/month (annual billing), 250GB storage, page insights, data residency, business hours support
• Premium: $10.83/user/month (annual billing), unlimited storage, 24/7 support, analytics, automation (1,000 runs/user/month), AI features, sandbox
• Enterprise: Custom pricing, unlimited sites (up to 150K users/site), Atlassian Guard security, 99.95% SLA, unlimited automation

Hidden costs: SSO/SAML requires Atlassian Guard add-on for Standard/Premium (included in Enterprise). Marketplace apps bill based on total user count, not actual users of the app.

Security & Compliance

• Compliance: SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliant (HIPAA requires BAA on Standard/Premium/Enterprise)
• Data Residency: Available on Standard, Premium, and Enterprise, allowing data to be pinned to specific regions (US, EU, Australia)
• AI Training Policy: Atlassian explicitly states that customer data is never used to train AI models, including data submitted to Atlassian Intelligence and third-party providers like OpenAI

What Real Users Say

Customer frustration is driving the search for alternatives:

"The problem really is Atlassian. They are an awful company to deal with. They suck you in and then raise prices exorbitantly. Our confluence prices have gone from 150k to 500k per year in 3 years. We are looking for an exit, but struggling to find an alternative." — Reddit User, April 2025

"The search function on confluence is absolute shit, you cant even exclude instead of include.. some times you are treasure hunting and want to find what someone else write on a topic not within your own spaces." — Reddit User, September 2025

"My company's confluence is a PITA to work with right now... I edit a document. I save the changes. I click edit again. The last changes I made will be duplicated or merged with other sections. I then need to repair this corruption before I can continue." — Reddit User, November 2025

"Confluence is painfully slow and the user interface is confusing. The search functionality is terrible and finding documents becomes a nightmare in large organizations." — Reviewer, February 2025

Red Flags

• October 2025 Price Hike: Significant price increases implemented, with some enterprise customers reporting costs tripling over three years
• PDF Export Bugs (December 2025): Critical issue where PDF exports failed to include images, showing "preview unavailable" errors, severely impacting client-facing documentation
• Security Vulnerabilities: History of critical vulnerabilities (CVE-2023-22518) requiring urgent patching for Data Center/Server instances
• Vendor Lock-in: Proprietary data formats and deep Jira integration create high switching costs, which Atlassian leverages for aggressive pricing

When Confluence Still Makes Sense

Despite the issues, Confluence remains viable for:

• Teams already heavily invested in the Atlassian ecosystem (Jira, Bitbucket, etc.)
• Enterprise organizations requiring maximum integration depth with developer tools
• Teams with dedicated Confluence admins who can manage the complexity

For everyone else, the alternatives above address Confluence's core problems: slow performance, weak search, unnecessary complexity, and escalating costs.

9. GitBook - Best for Developer Documentation

Perfect for: Engineering teams and developer documentation with GitHub integration.

GitBook is optimized for technical docs and developer workflows, with tight GitHub integration.

Key Features

• GitHub integration: Sync docs with Git repos
• Version control: Full history with Git-based workflows
• Public documentation: Professional customer-facing docs
• Custom domains: Full branding control
• Collaboration: Real-time editing and commenting
• Search: Optimized for technical content
• API documentation: Built-in API reference support

Pricing

Varies by use case. Check GitBook's website for current pricing.

Pros

• Ideal for developer and API documentation
• Git integration fits existing workflows
• Professional public docs
• Strong version control
• Good for open-source projects

Cons

• Less versatile for non-technical content
• Limited real-time collaboration
• More complex setup
• Focused on structured docs, not flexible wikis

When to Choose GitBook

GitBook makes sense for engineering teams maintaining developer documentation tied to GitHub. API docs, technical knowledge bases, and open-source projects are its strong suits. Less appropriate for general business wikis.

Feature Comparison Table

Feature	Glitter AI	Notion	Slite	Tettra	Document360	Scribe	Nuclino
Screen Recording	✅ Full HD	❌	❌	❌	❌	✅	❌
Video Output	✅	❌	❌	❌	❌	❌	❌
Auto-Generated Text	✅ AI-powered	✅ AI-assisted	✅ AI-powered	✅ AI-powered	✅ AI-assisted	✅ Auto	❌
Real-Time Collaboration	✅	✅	✅	✅	✅	✅	✅
Custom Branding	✅	✅	✅	✅	✅	✅ Pro+	✅
API Documentation	❌	⚠️ Manual	❌	❌	✅	❌	❌
Slack Integration	⚠️ Limited	✅	✅	✅ Deep	✅	✅	✅
Version History	✅	✅	✅	✅	✅	✅	✅
Analytics	✅	✅ Business+	✅	✅	✅	✅ Enterprise	⚠️ Basic
Public Documentation	✅ Shareable	✅	⚠️ Limited	❌	✅	✅	✅
Multi-Language	✅ 99 langs	⚠️ Manual	⚠️ Manual	⚠️ Manual	✅	✅	⚠️ Manual
Free Plan	✅ 10 guides	✅ 10 users	✅	❌	✅ Limited	✅ Basic	✅ 50 items

Pricing Comparison

Tool	Free Plan	Starting Paid	Mid-Tier	Enterprise
Glitter AI	✅ 10 guides total	$16/user/month	$20/user/month	$8K+/year
Notion	✅ Up to 10 users	$10/user/month	$20/user/month	Custom
Slite	✅ Core features	$6.67/user/month	Super Bundle	Custom
Tettra	❌ (30-day trial)	$5/user/month (10 min)	$8/user/month	$7,200/year (50 min)
Document360	✅ 5 users, limited	$99/month (per project)	Custom	Custom
Scribe	✅ Web only	$12/user/month (5 min)	$23/month (solo)	$18K+/year
Nuclino	✅ 50 items, 2GB	$6/user/month	$10/user/month	Custom
Confluence	✅ Up to 10 users	$6/user/month	$10.83/user/month	Custom

How to Choose the Right Confluence Alternative

The right choice depends on what your team actually needs. Here's a quick framework:

By Primary Use Case

Visual Process Documentation: Glitter AI or Scribe

• Glitter AI if you want both video and written output
• Scribe for web/desktop app tutorials only

All-Purpose Team Workspace: Notion or Nuclino

• Notion for maximum flexibility and consolidation
• Nuclino for speed and simplicity

Knowledge Base with AI Search: Slite or Tettra

• Slite for AI-powered search and document verification
• Tettra for deep Slack integration

Technical Documentation: Document360 or GitBook

• Document360 for comprehensive knowledge bases with analytics
• GitBook for developer docs with GitHub integration

By Team Size

Small Teams (1-10 people): Notion (free up to 10), Nuclino (free), Slite (free), or Glitter AI (10 guides free)

Growing Teams (10-50 people): Nuclino ($6/user), Slite ($6.67/user), Notion ($10/user), or Glitter AI ($16-20/user)

Mid-Size Teams (50-200 people): Tettra, Document360 (project-based), or Glitter AI with Pro features

Enterprise (200+ people): Document360, Glitter AI Enterprise ($8K+/year), Tettra Professional, or enterprise plans from Notion

By Budget

Free Options: Notion (up to 10 users), Nuclino, Slite, or Glitter AI (10 guides total)

Budget-Conscious ($5-10/user/month): Tettra ($5), Nuclino ($6), Slite ($6.67-8), Notion ($10)

Mid-Range ($10-20/user/month): Scribe Team ($12, 5-user minimum), Glitter AI ($16-20)

Project-Based (Not Per-User): Document360 ($99/month per project) works well if you have limited doc sites but many editors

By Integration Needs

Slack-Heavy Teams: Tettra (deepest integration)

Google Workspace: Most tools integrate; Tettra and Slite have strong options

GitHub/Developer Tools: GitBook (best), Document360 (good)

All-in-One: Notion (replaces multiple tools)

Migration Tips: Moving from Confluence

Decided to switch? Here's how to make it less painful:

1. Audit Your Current Content

Before migrating anything, take stock of your Confluence spaces:

• What's actually being used vs. what's collecting dust?
• Which pages get the most traffic?
• What needs updating before you move it?
• What can you archive instead of migrating?

Think of this as a chance to clean house, not just relocate clutter.

2. Plan Your New Structure

Different tools organize content differently:

• Notion uses nested pages and databases
• Slite uses folders
• Document360 uses projects, categories, and articles
• Glitter AI uses collections and guides

Map out how your Confluence spaces will translate before you start moving content.

3. Start with a Pilot Team

Resist the urge to migrate everything at once:

1. Pick one team or department
2. Move their critical docs first
3. Get their feedback
4. Refine your approach before rolling out wider

4. Use Built-In Migration Tools

Several alternatives offer help:

• Document360: Free migration support included
• Notion: Built-in Confluence import
• Glitter AI: Upload existing videos and convert to guides
• Others: Export from Confluence to HTML or Word, then import

5. Update Internal Links

Links between Confluence pages will break. Plan ahead:

• Identify critical internal links before migrating
• Update them once content is moved
• Use your new tool's native linking features

6. Train Your Team

Help people succeed with the new tool:

• Create onboarding guides in the new platform itself
• Run live training sessions
• Designate documentation champions
• Share shortcuts and tips

7. Maintain Both Systems Temporarily

During the transition:

• Keep Confluence read-only
• Add banners pointing to new documentation
• Phase out Confluence gradually as adoption grows
• Monitor usage to make sure the switch is working

FAQ

What is the best free alternative to Confluence?

Notion works best if you have 10 or fewer users and want an all-in-one workspace. Nuclino and Slite also have free plans (Nuclino is limited to 50 items, Slite has core features). Glitter AI offers 10 guides total for free, which is useful for testing visual documentation workflows.

Why are teams switching from Confluence?

Common reasons include slow performance, weak search (frequently described as "broken"), steep learning curves, rising costs at scale, and content organization headaches. Atlassian's October 2025 price increase (some customers reporting costs jumping from $150K to $500K/year over three years), the move away from server support, and hidden costs like per-user Marketplace app billing are major factors. Recent quality issues like the December 2025 PDF export bug (images failing to render) have also frustrated teams relying on Confluence for client-facing documentation.

Which Confluence alternative is best for small teams?

Notion offers the most on its free plan (up to 10 users with unlimited pages). Nuclino (50 items free) and Slite have solid free plans to get started. Glitter AI provides 10 guides total for free, which works well for teams creating visual process documentation.

What's the cheapest Confluence alternative?

Tettra has the lowest per-user price at $5/user/month, though it requires 10 users minimum. Slite ($6.67/user/month) and Nuclino ($6/user/month) have no minimums.

Can I migrate from Confluence to these alternatives?

Yes. Document360 includes free migration support. Notion has built-in Confluence import. Other tools accept HTML or Word exports. Audit your content first and pilot with one team before doing a full migration.

Which alternative is best for technical documentation?

Document360 and GitBook are built for technical docs with API documentation, version control, and professional publishing. Glitter AI works well for visual technical guides with screen recordings.

Do these alternatives integrate with Slack?

Most do, but Tettra has the deepest integration with its AI bot answering questions directly in Slack. Slite, Notion, and others offer notifications and sharing.

Which tool is best for visual learners?

Glitter AI generates both video tutorials and written guides with screenshots automatically. Scribe also creates visual guides but without video output.

Are these alternatives easier to use than Confluence?

Generally, yes. Nuclino is the simplest. Notion is more flexible while still being approachable. Glitter AI automates the tedious parts. All have shorter learning curves than Confluence.

Can I use these tools for customer-facing documentation?

Document360, GitBook, Glitter AI, and Scribe all support public docs with custom domains and branding. Notion can publish pages publicly but with less design control.

Our Top Recommendation

Based on features, pricing, and use cases:

For Visual Process Documentation: Choose Glitter AI. Automatic screen recording and dual video/written output take the tedium out of documentation. Works well for training materials, SOPs, and how-to guides.

For All-Purpose Workspace: Choose Notion. Flexibility, a modern interface, and the ability to consolidate tools make it the strongest general-purpose option.

For AI-Powered Knowledge Base: Choose Slite. The AI Ask feature and document verification address Confluence's search and staleness problems head-on.

For Technical Documentation: Choose Document360. Purpose-built for structured technical docs with version control and professional publishing.

For Budget-Conscious Teams: Choose Nuclino ($6/user/month) or Tettra ($8/user/month annual with 10-user minimum) for affordable options with solid fundamentals.

The best Confluence alternative really depends on how your team works. But these tools tackle the issues that push teams away from Confluence: slow performance, weak search, unnecessary complexity, and escalating costs.

Most offer free plans or trials. Start with one that matches your main use case and test it with a small group before committing to a full migration.