Best Process Street Alternatives 2026: Top Workflow Management Tools Compared

Process Street has built a decent reputation as a workflow management platform, but it clearly isn't the right fit for everyone. Maybe you've struggled with the learning curve. Perhaps the lack of offline access keeps causing problems. Or the pricing structure just doesn't match what your team can afford. Whatever brought you here, you're definitely not alone in looking for something different.

This guide covers the best Process Street alternatives for 2026. We'll look at what each tool actually does well, where it struggles, and which types of teams will get the most out of it.

Top Process Street Alternatives at a Glance

Tool	Best For	Starting Price	Free Plan
Glitter AI	Visual documentation with AI	Free	Yes (10 guides total)
Trainual	Team training and onboarding	$249/month	No (7-day trial)
SweetProcess	Simple SOP documentation	$99/month (20 users)	No (14-day trial)
Tallyfy	Flexible workflow automation	$10/user/month (Light)	No (14-day trial)
Kissflow	Enterprise workflow automation	$1,500/month (50 users)	No (custom trial)
ClickUp	All-in-one project management	Free	Yes

What is Process Street?

Before we get into alternatives, it helps to understand what Process Street brings to the table. It's an AI-powered workflow management platform built for creating standard operating procedures (SOPs), automating processes, and keeping compliance in check. The platform includes a no-code workflow builder with conditional logic, "Process AI" that generates workflows from text prompts, and "Cora," an AI agent focused on compliance.

Process Street Pricing

Process Street runs on a tiered pricing model with no permanent free option:

• Startup Plan: $100/month (requires 5-user minimum, so effectively $20/user)
• Pro Plan: $1,500/month (billed annually, meaning $18,000/year upfront)
• Enterprise Plan: Contact sales (includes HIPAA compliance, SAML SSO)
• Free Trial: 14 days with full Pro features, no credit card required

The platform holds SOC 2 Type II certification and meets GDPR requirements. HIPAA compliance and advanced SSO are only available on Enterprise. On the AI front, they have a clear policy: your data never gets used to train their AI models.

What Process Street Does Well

Process Street has earned its place in workflow management for some solid reasons:

• No-Code Workflow Builder: The drag-and-drop interface with conditional logic lets non-technical teams create sophisticated workflows without involving IT
• AI Features: Process AI can generate workflows from plain language, while Cora keeps an eye on compliance risks and offers policy guidance
• Audit Trails: Immutable logs that show exactly who did what and when, which matters a lot in regulated industries
• Integration Ecosystem: Native connections to Slack, Teams, Salesforce, plus API access on all paid plans

Why Look for Process Street Alternatives?

User reviews tell a pretty consistent story about why teams start exploring other options:

1. Pricing Structure Problems

The loudest complaints revolve around how Process Street handles pricing. The Startup plan runs $100/month, but there's a catch: you have to pay for at least 5 users, even if only 2 people need access. One G2 reviewer put it bluntly: "They claim it's $20 per user per month... However, it's not actually $20 per user. Rather they force you to pay for 5 users, so it's $100 per month."

The jump from Startup to Pro at $1,500/month creates a frustrating gap for growing teams. The 100 automation actions per month cap on Startup also seems surprisingly tight for a "workflow automation" tool; active workflows can exhaust this limit within days. Another user pointed out: "The native automation features work well for straightforward processes, but anything involving multiple systems or custom triggers often requires integrating additional external tools (like Zapier or Make), which adds complexity and cost."

2. No Free Plan

Process Street dropped their free plan a while back. You get 14 days to try it, then you're looking at $100/month minimum. For smaller teams wanting to properly evaluate process management tools, this creates a real barrier to entry.

3. Limited Offline Access

Process Street requires an internet connection to work. If your team operates in locations with unreliable connectivity, or if people need checklist access when offline, this becomes problematic quickly.

4. Mobile App Limitations

Process Street does have mobile apps, but users frequently mention bugs like "refresh issues," "text not displaying properly," and the absence of basic filtering options. The mobile experience is generally described as a "nice start" but noticeably weaker than what you get on desktop.

5. Weak Reporting and Analytics

The built-in reporting capabilities are fairly basic. Many teams end up exporting data to separate BI tools for any meaningful analysis, which introduces extra steps and costs.

6. Feature Gaps

Customer-facing forms are "significantly more basic than expected," missing the AI capabilities found in internal workflows. As one user mentioned: "Customer-facing forms lack the robust functionality of workflows - the feature disparity is frustrating. AI tasks work in workflows but not forms."

There's no built-in time tracking, and complex automation scenarios often need external tools. Another user noted: "The native automation features work well for straightforward processes, but anything involving multiple systems or custom triggers often requires integrating additional external tools (like Zapier or Make), which adds complexity and cost."

1. Glitter AI - Best for Visual Documentation with AI

Best for: Teams who want to produce visual, step-by-step documentation quickly through AI-powered automation.

What is Glitter AI?

Glitter AI approaches documentation differently than most tools. Instead of requiring you to write everything manually, it watches what you do and builds guides from that. Record your screen, explain what you're doing out loud, and the AI takes care of the rest: capturing screenshots, transcribing your voice, and assembling a polished step-by-step guide.

Key Features

• Voice-to-Text Conversion: Talk while you work and Glitter AI transforms your spoken explanations into written instructions
• Automatic Screenshot Capture: Takes screenshots at each step without any manual effort
• Desktop App Support: Works with Excel, Photoshop, SAP, and practically any desktop software
• Video-to-Guide Conversion: Got existing training videos? Upload them and extract step-by-step guides
• Multi-language Support: Record in whatever language works best for you
• Sensitive Data Redaction: Blur out confidential information before sharing (paid plans)

Pricing

• Free Plan: 10 guides total with full features, including both desktop and web recording
• Pro Plan: $16-20/user/month with unlimited guides
• Enterprise: Custom pricing starting at $8,000/year

Pros

• Documentation happens 11x faster than typing things out manually
• The free tier includes desktop app access, which most competitors don't offer
• Visual guides tend to be clearer than pages of written instructions
• Virtually no learning curve; you can start making guides right away
• Desktop app captures any application running on your computer
• AI voiceover narration is on the way

Cons

• Designed for documentation, not workflow execution or task management
• Non-Chromium browsers require desktop app
• GIF export isn't available yet
• Not suited for teams needing complex approval chains or workflow automation

When to Choose Glitter AI

Glitter AI works well when visual clarity is important. It's a natural choice for:

• Training materials and onboarding documentation
• Customer support guides and help center articles
• SOPs that benefit from visual walkthroughs
• Teams without dedicated technical writers
• Organizations operating across multiple languages

2. Trainual - Best for Team Training and Onboarding

Best for: Companies that need to focus on employee onboarding, training, and consolidating institutional knowledge.

What is Trainual?

Trainual operates on the principle that every employee should clearly understand what to do, how to do it, and why it matters. It's a training and knowledge platform that emphasizes structured onboarding with role-specific learning paths.

Key Features

• AI-Assisted Content Creation: The AI helps draft training content and offers template suggestions
• Visual Org Charts: Map out team structure and responsibilities in a clear format
• Progress Tracking: Monitor who has completed which training modules
• E-signature Compliance: Collect policy acknowledgments with digital signatures
• Mobile Apps: Access training materials from anywhere
• Testing Functionality: Quizzes to verify that knowledge actually stuck

Pricing

• Starting at $249/month (billed annually, price scales with team size)
• No free version available, though there's a 7-day trial
• Pricing goes up as your headcount grows

Pros

• Works really well for structured employee onboarding
• AI helps speed up content creation
• The org chart features are actually useful in practice
• Mobile experience is solid
• Enterprise-grade security (PCI Level 1 compliant)

Cons

• Costs add up, particularly for smaller companies; as one Reddit user described it: "It wasn't worth it. It's an empty platform to hold your SOPs for a monthly fee charged per person in your team."
• Only a 7-day trial to evaluate (no permanent free tier)
• Some features like e-signatures come at additional cost
• $1,000 implementation fee is often required
• Workflow automation isn't really what it's built for
• Trainual uses de-identified customer data to train their AI models (unlike Glitter AI, which never trains on customer data)

When to Choose Trainual

Trainual really shines when employee training is the main priority. It fits well for:

• Growing companies that hire frequently
• Teams requiring role-specific training paths
• Organizations that need to track compliance training
• Businesses looking for a single source of company knowledge

3. SweetProcess - Best for Simple SOP Documentation

Best for: Teams wanting straightforward SOP creation without the overhead of full workflow automation.

What is SweetProcess?

SweetProcess keeps things uncomplicated. It's a documentation tool focused on creating and organizing standard operating procedures. One price gets you everything. No confusing tiers to navigate.

Key Features

• SweetAI: Describe what you need and it generates SOPs for you
• Centralized Knowledge Base: All your documentation in one location
• Task Management: Assign work and track progress with reminders
• Version Control: Keep track of changes for compliance and audit needs
• 1,000+ Integrations: Connect through API or Zapier
• 24/7 Support: Phone and live chat support available around the clock

Pricing

• $99/month for up to 20 active team members (billed monthly)
• $5/month per additional active user
• $82.50/month if billed annually (16% savings)
• 14-day free trial with a 30-day money-back guarantee
• Regional discounts up to 80% available for qualifying countries

Pros

• Pricing model is refreshingly straightforward
• All features available at every price point
• Only charges for users who actually use the platform
• Support genuinely operates 24/7
• Good value, especially for smaller teams
• Decent version control and audit trails

Cons

• Workflow automation capabilities are basic compared to competitors
• The $99/month minimum can feel steep for very small teams (1-5 users); "If you only have a couple of users, the base price of $99/month might feel steep"
• Fewer native integrations (relies heavily on Zapier)
• Complex approval workflows aren't its strength
• Video upload size limits can be restrictive

When to Choose SweetProcess

SweetProcess fits well when you need documentation without unnecessary complexity. It's a good match for:

• Small to medium businesses
• Teams focused on capturing processes, not automating them
• Organizations requiring audit trails for compliance purposes
• Budget-conscious teams who prefer everything bundled in one price

4. Tallyfy - Best for Flexible Workflow Automation

Best for: Organizations needing adaptable, AI-powered workflow automation with visibility into what's happening as it happens.

What is Tallyfy?

Tallyfy positions itself as a straightforward way to track and automate repeatable processes. It leans on AI for generating templates and puts emphasis on dashboards that show exactly where every process stands at any given moment.

Key Features

• AI-Powered Workflows: Generate templates and automation with AI assistance
• Real-Time Tracking: View all processes and their current status on visual dashboards
• Flexible Triggers: Launch workflows manually, through forms, on schedules, or via integrations
• Conditional Logic: Add rules and branching where your processes need them
• No-Code Platform: No programming knowledge required
• Enterprise Security: SOC 2 Type II attested
• Single Sign-On: SSO included with all paid plans

Pricing

• Light Members: $10/user/month (or $8.33/month with annual billing)
• Full Members: $30/user/month (or $25/month with annual billing)
• Credit-based billing system adds flexibility
• Fair Price Guarantee: up to 90% discounts based on country GDP
• 14-day free trial available
• Note: Some sources mention minimum seat requirements (4 Full or 10 Light members)

Pros

• Credit-based billing provides useful flexibility
• AI features come standard on paid plans
• Strong security credentials (SOC 2 Type II)
• Real-time visibility across all processes
• International teams benefit from the Fair Price Guarantee
• Unlimited guests included

Cons

• Role-based pricing takes some time to understand
• Light members have limited capabilities; they cannot create or edit templates
• Analytics comes at an extra cost ($20/member/year)
• Users report slow performance: "The software can be a bit laggy because of a lot of data"
• Currently undergoing a significant redesign that has delayed new feature releases

When to Choose Tallyfy

Tallyfy suits teams that need genuine automation with proper security. It works for:

• Mid-sized to enterprise organizations
• Regulated industries requiring SOC 2 compliance
• International teams looking for fair pricing options
• Organizations running both simple and complex workflows
• Teams wanting to see process status at a glance

5. Kissflow - Best for Enterprise Workflow Automation

Best for: Large enterprises that need comprehensive low-code automation with deep customization options.

What is Kissflow?

Kissflow operates in the enterprise space. It's a low-code platform for automating processes and building custom applications. Think Fortune 500 companies: Pepsi, Motorola Solutions, Danone.

Key Features

• Low-Code Platform: Drag-and-drop workflow and application building
• Advanced Workflow Automation: Connect multiple stages with rule-based logic
• 400+ Integrations: Native connectors plus Zapier and custom API support
• Document Management: Handle documents at enterprise scale
• Advanced Analytics: Comprehensive reporting and dashboards
• Mobile Apps: Native iOS and Android applications
• Enterprise Security: Granular permissions and encryption

Pricing

• Basic Plan: $1,500/month for 50 users (billed monthly)
• Pro Plan: Custom pricing
• Enterprise Plan: Custom pricing for complex requirements
• Typical annual spend: $31,500 (based on user reports)
• Price range reported: $8,000-$74,000 annually depending on configuration

Pros

• Genuinely enterprise-grade capabilities
• Handles complex workflow orchestration effectively
• Strong integration ecosystem
• Trusted by major corporations
• Highly customizable
• Reporting is thorough

Cons

• More expensive than most alternatives
• Costs scale up considerably with additional users
• Can feel restrictive for very complex edge cases
• Overkill for small teams or simple requirements
• Takes time to learn properly

When to Choose Kissflow

Kissflow makes sense for enterprises with serious needs. Consider it when:

• You have 50+ users
• Workflows need to span across multiple systems
• You want to build custom applications without heavy development resources
• Budget isn't the primary constraint
• You need detailed analytics and reporting

6. ClickUp - Best All-in-One Project Management Alternative

Best for: Teams who want everything consolidated in one place, with workflow capabilities included as part of a broader project management suite.

What is ClickUp?

ClickUp aims to be the last productivity tool you'll ever need. It combines tasks, docs, goals, calendars, and workflows into a single workspace. While it's not purely a workflow management software, its process management features are more capable than you might expect.

Key Features

• Extreme Customization: Checklists, Tasks, Lists, Folders, and Spaces all nest together
• Nested Structure: Organize workflows with fine-grained control
• Multiple Views: List, Board, Calendar, Gantt, Timeline
• Docs and Wikis: Documentation built directly into the platform
• Time Tracking: Native tracking and reporting
• Automation: Create custom rules
• Goals and OKRs: Track objectives alongside work

Pricing

• Free Plan: Available with solid features
• Unlimited: $7/user/month (billed annually) or $10/user/month (monthly)
• Business: $12/user/month (billed annually) or $19/user/month (monthly)
• Enterprise: Custom pricing

Pros

• Free tier is genuinely generous
• Customize it to work however your team prefers
• Consolidates multiple tools into one platform
• Strong project management foundation
• Constantly adding new features
• Large community of users

Cons

• The sheer number of features can feel overwhelming
• It's a project management tool first, process management second
• More complexity than you need for simple SOP documentation
• Takes time to configure properly

When to Choose ClickUp

ClickUp fits well if you're looking to consolidate. It works for:

• Teams tired of switching between multiple apps
• Organizations needing project and process management in one place
• Budget-conscious teams (the free tier holds up)
• People who enjoy setting things up their way
• Growing companies planning for future scale

Feature Comparison Matrix

Feature	Process Street	Glitter AI	Trainual	SweetProcess	Tallyfy	Kissflow	ClickUp
Visual Documentation	Basic	Excellent	Good	Basic	Good	Good	Good
AI-Powered	Yes (Cora)	Yes	Yes	Yes (SweetAI)	Yes	No	Limited
Workflow Automation	Excellent	Limited	Limited	Basic	Excellent	Excellent	Good
Desktop App	No	Yes	No	No	No	Limited	Limited
Free Plan	No	Yes	No	No	No	No	Yes
Mobile Apps	Yes	No	Yes	No	No	Yes	Yes
Approvals	Yes	No	Limited	Basic	Yes	Yes	Yes
Conditional Logic	Yes	No	Limited	No	Yes	Yes	Yes
Reporting	Basic	Basic	Good	Good	Good	Excellent	Excellent
Integrations	8,000+	Limited	Good	1,000+	Good	400+	1,000+
Learning Curve	Steep	Easy	Moderate	Easy	Moderate	Steep	Steep
Best For	Compliance	Visual Docs	Training	Simple SOPs	Workflows	Enterprise	All-in-One

Pricing Comparison

Tool	Starting Price (Monthly)	Starting Price (Annual)	Free Plan	Trial Period
Process Street	$100/month (5 users min)	$100/month (5 users min)	No	14 days
Glitter AI	Free tier	Free tier	Yes (10 guides)	N/A
Trainual	$249/month	$249/month	No	7 days
SweetProcess	$99/month (20 users)	$82.50/month (20 users)	No	14 days
Tallyfy	$10-30/user/month	$8.33-25/user/month	No	14 days
Kissflow	$1,500/month (50 users)	$1,500/month (50 users)	No	Custom
ClickUp	Free	Free	Yes	N/A

How to Choose the Right Process Street Alternative

A few things worth thinking through:

1. Primary Use Case

For Visual Documentation: Glitter AI stands out with AI-powered guides that are easier to follow than text-based checklists.

For Employee Training: Trainual was purpose-built for onboarding and role-based learning.

For Simple SOPs: SweetProcess keeps documentation simple without automation overhead.

For Workflow Automation: Tallyfy offers flexible, AI-powered workflows with real-time tracking.

For Enterprise Needs: Kissflow delivers comprehensive low-code automation at scale.

For All-in-One Solution: ClickUp consolidates project management and process documentation.

2. Team Size and Budget

• Small teams (under 10): Glitter AI (free tier) or SweetProcess ($99/month)
• Growing teams (10-50): Trainual, Tallyfy, or ClickUp
• Enterprise (50+): Kissflow or Process Street

3. Technical Complexity

• Non-technical teams: Glitter AI or SweetProcess require minimal setup
• Mixed teams: Trainual or Tallyfy balance features with usability
• Technical teams: Kissflow or ClickUp offer deep customization

4. Desktop Application Support

If you need to document desktop applications, Glitter AI is probably your best option with its full-featured desktop app. This is especially relevant for:

• Teams documenting software like Excel, SAP, Photoshop
• Industries with network security restrictions
• Organizations needing to capture any application workflow

5. Workflow Complexity

• Simple checklists: SweetProcess or Glitter AI
• Moderate automation: Trainual or Tallyfy
• Complex workflows: Kissflow or Process Street

Frequently Asked Questions

What is the best free alternative to Process Street?

Glitter AI and ClickUp both offer solid free tiers. Glitter AI gives you 10 guides total with desktop app access, which is great for documentation. ClickUp's free plan includes comprehensive project management with workflow features. Process Street itself has no free plan anymore; just a 14-day trial.

Which Process Street alternative is best for small businesses?

SweetProcess hits a nice balance at $99/month with everything included and no pricing tiers to figure out. Glitter AI's free tier also works well for small teams focused on visual documentation.

Can I use these tools to document desktop applications?

Glitter AI stands apart with its native desktop app that can capture any application running on your computer, whether that's Excel, Photoshop, SAP, or something else. Most competitors are limited to web-based documentation only.

Which alternative has the best AI features?

Glitter AI leads for documentation, turning voice and video into complete guides automatically. Trainual has useful AI for content creation, and Tallyfy applies AI to workflow generation.

What's the most affordable enterprise alternative?

Tallyfy is probably your best bet here. The Fair Price Guarantee can reduce costs by up to 90% depending on your location, and credit-based billing adds flexibility. You still get SOC 2 Type II compliance.

Which tool has the easiest learning curve?

Glitter AI and SweetProcess are the easiest to pick up. Glitter AI's record-and-generate approach feels intuitive, while SweetProcess keeps SOP creation simple and direct.

Can these alternatives handle compliance requirements?

Yes. Tallyfy has SOC 2 Type II attestation. SweetProcess provides audit trails and version control. Trainual supports e-signature compliance. Process Street itself holds SOC 2 Type II certification and meets GDPR requirements, with HIPAA compliance on Enterprise plans only. For heavily regulated industries, these security credentials are essential.

Do these tools integrate with existing software?

Integration options vary quite a bit:

• Process Street: Native integrations with Slack, Microsoft Teams, Salesforce, plus robust API access (50 API calls/month on Startup plan, higher on Pro)
• Kissflow: 400+ native integrations
• SweetProcess: 1,000+ integrations via Zapier and API
• Tallyfy: Standard integrations available through Zapier
• ClickUp: 1,000+ integrations
• Glitter AI: Limited (focused on documentation rather than workflow automation)

Our Top Pick: Glitter AI for Visual Documentation

After reviewing all the options, Glitter AI is our recommendation for teams that value clear, visual documentation.

Why Glitter AI Stands Out

1. AI-Powered Efficiency: Documentation happens 11x faster than traditional methods. Record your screen, talk through what you're doing, and the AI handles everything else; no writing required.

2. Visual Clarity: Screenshots communicate better than paragraphs of text. Guides become easier to follow, which means less time spent training people and fewer support tickets.

3. Generous Free Tier: 10 guides total with full desktop app access is more than most competitors offer. Small teams can accomplish real work without spending anything.

4. Desktop App for Any Application: The desktop app captures any software running on your computer, whether that's Excel, SAP, or Photoshop, while most competitors are limited to web browsers.

5. No Learning Curve: The workflow is simple enough that team members can start creating guides right away. No training sessions needed.

6. Multilingual Support: Record in whatever language you speak. Useful for teams spread across different regions.

7. Fair Pricing: At $16-20/user/month for the Pro plan, it's significantly more affordable than Process Street's $100/month minimum (which forces you to pay for 5 users even if you only need 2).

8. Data Privacy: Glitter AI never uses your data to train AI models, a commitment not all competitors can match (Trainual, for instance, uses aggregated customer data for AI training).

When Glitter AI Might Not Be the Best Fit

Glitter AI focuses on documentation, not workflow execution. You'll probably want something else if you need:

• Complex approval workflows with conditional logic
• Real-time task assignment and tracking
• Automated triggers and workflow orchestration
• Audit trails for process execution compliance
• Mobile apps (Glitter AI supports mobile via video-to-guide upload)
• Safari browser support (browser extension requires Chromium browsers)

For those use cases, look at Tallyfy for workflow automation, Trainual for training programs, or Kissflow for enterprise-grade automation.

Final Recommendations by Use Case

Best for Quick Visual Documentation

Winner: Glitter AI Turn screen recordings into polished guides in minutes using AI-powered capture and transcription.

Best for Employee Training

Winner: Trainual A complete onboarding platform with role-based training, org charts, and progress tracking.

Best for Simple SOPs

Winner: SweetProcess Affordable documentation with transparent pricing and all features included.

Best for Workflow Automation

Winner: Tallyfy Flexible AI-powered workflows with real-time visibility and SOC 2 compliance.

Best for Enterprise

Winner: Kissflow Low-code platform trusted by Fortune 500 companies for complex automation.

Best All-in-One Solution

Winner: ClickUp Project management, documentation, goals, and workflows in a single customizable workspace.

Making the Switch from Process Street

Moving to a new tool doesn't have to be a headache. A few suggestions:

1. Audit Current Processes: Figure out which workflows are actively used versus what's just sitting there collecting dust
2. Export What You Can: Pull templates and data from Process Street before canceling
3. Start Small: Test your new tool with one or two important processes first
4. Train Your Team: Most tools offer implementation help; take advantage of it
5. Iterate: The transition is actually a chance to improve how you document things

Conclusion

Process Street remains a viable choice for compliance-focused workflow automation, particularly for teams needing strong audit trails and conditional logic. That said, the $100/month minimum (with forced 5-user minimum) and the steep jump to $1,500/month for the Pro plan make it a tough sell for many organizations.

Go with Glitter AI if you're frustrated by Process Street's pricing or need to document desktop applications. At $16-20/user/month (or free for 10 guides), it's 11x faster for creating documentation and captures both video and written guides from a single recording. Works well for visual SOPs, training materials, and help articles.

Pick Trainual if employee training and onboarding are your main focus and budget allows for a dedicated platform at $249/month.

Choose SweetProcess for simple, affordable SOP documentation at $99/month for 20 users. Transparent pricing without confusing tiers.

Select Tallyfy for flexible workflow automation starting at $10/user/month (Light) or $30/user/month (Full), with SOC 2 Type II compliance and fair international pricing.

Use Kissflow if you're an enterprise with 50+ users that needs sophisticated low-code automation and can justify the $1,500/month investment.

Try ClickUp if you want to consolidate multiple tools into one platform and appreciate the generous free tier.

The best choice depends on your team size, budget, technical capabilities, and primary use case. Most of these offer trials, so it's worth testing a couple with your actual workflows before committing.

Ready to create better process documentation? Try Glitter AI free and see how AI-powered visual guides can change the way your team documents work.